Best Key Tracking Software in Africa
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Compare the Top Key Tracking Software in Africa as of October 2025
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What is Key Tracking Software in Africa?
Key tracking software, also known as physical key management software, is designed to monitor and manage the physical keys used within an organization, ensuring they are secure and accessible only to authorized individuals. It centralizes the process of assigning, returning, and logging the use of keys, reducing the risk of unauthorized access and lost keys. With features like real-time tracking, user authentication, and detailed reporting, key tracking software provides transparency and accountability over key usage. It often includes alerts and reminders to prevent overdue returns or misuse. This software is essential for organizations managing multiple keys, helping improve security and streamline key control processes. Compare and read user reviews of the best Key Tracking software in Africa currently available using the table below. This list is updated regularly.
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1
KeyTracker
KeyTracker
AssetControl Cloud is a powerful, cloud-based asset management platform designed to help businesses track, manage, and maintain physical and digital assets with ease. It supports multi-tenant setups, making it ideal for organizations managing multiple clients or departments. With flexible asset tracking, check-in/check-out systems, and detailed reporting, it streamlines operations and ensures accountability. The platform offers robust subscription management with Stripe integration, allowing businesses to handle payments and trials seamlessly. Its scalable infrastructure supports enterprises of all sizes, providing role-based permissions, real-time updates, and customizable plans to fit any need. AssetControl Cloud also includes advanced location and area management, enabling users to organise assets effectively.Starting Price: £50/per 1000 assets -
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SALTO KS
SALTO Systems
With SALTO KS you can send a Digital Key to anyone with a smartphone, so no need to hand over tags or even do a remote opening. Issuing and receiving access is much easier and more flexible. Integrate SALTO KS functionality into your existing app with Connect API or depending on your business needs build your own access control solution from scratch with Core API. No more managing mechanical keys. Simply grant access to individuals or groups for selected locks and timeframes. See who goes where and when, and block users on the go. It can be daunting to find the right access control fit to meet the needs of your business.Starting Price: Free -
3
KeyNest
KeyNest
KeyNest is a service that provides secure key exchange solutions for Airbnb hosts and property managers. KeyNest offers a KeyNest Points service, which makes handling keys to a property remotely a breeze. There are over 5,000 Points available, where you can store and exchange your keys with guests, contractors or friends. Here's how the KeyNest Points service works: Points: KeyNest operates a network of secure drop-off locations, often referred to as "KeyNest Points," which can include local businesses such as cafes, convenience stores, or other retail outlets. These locations serve as secure hubs where you can store and exchange your keys. Create a Booking: To use the KeyNest Points service, you need to log a key through the KeyNest website or app. This booking allows you to specify the key drop-off location and the details of your guests' arrival and departure. Secure Key Storage: Once you've made a booking, you'll securely store your keys and pass them to the guest.Starting Price: $12.99 AUD / key collection -
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HandyTrac
HandyTrac
HandyTrac is a leading provider of electronic key control systems, serving over 16,000 customers and protecting more than 5 million units nationwide. Founded in 1995, the company offers three unique cloud-based key control systems, that provide instant access to archived reporting and allow management of multiple communities through a single login via computer or smartphone. These systems feature user-friendly touchscreens, Wi-Fi capability, bilingual options, and online key activity reporting. HandyTrac's solutions are designed to enhance security, efficiency, and affordability in key management, making them suitable for multifamily housing, student housing, and military housing communities. Premises liability may arise when a lack of security was a factor in allowing a crime to occur, or where there was an “unforced entry” by a perpetrator who used a key to gain entry for criminal purposes.Starting Price: Free -
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Keycafe
Keycafe
Simplify key control in your business. Find out how thousands of innovative companies use Keycafe's trusted platform to manage the keys to their staff and customers for fleets of vehicles, properties, rooms, equipment, and more. A simple online program to control the minute who has access to which keys. Our devices can hold one to thousands of keys, and you can add capacity as needed. All key exchanges are logged and you can view which team member has which key. For business applications, take advantage of our extensive API to integrate Keycafe directly into your systems. Track all keys from a single account. Provides access only to trusted, on-demand, or permanent staff and contractors. The Keycafe SmartBox is easily installed on any type of wall. Simple API commands give you the option to integrate it into your computer system. The Keycafe platform can be configured to operate with any company or type of use.Starting Price: Free -
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Klevio
Klevio
Klevio is a smart access control solution that transforms existing locks into smart locks, enabling users to manage property access remotely via a mobile app or web dashboard. The system allows for the sharing and revocation of digital keys in seconds, providing flexibility with permanent or time-limited access. Users can monitor entry activity, knowing who enters, when, and through which door, enhancing security and oversight. Klevio's hardware integrates with current door systems without the need for lock changes, maintaining the functionality of physical keys. The platform is suitable for various applications, including short-term rentals, property management, offices, shared spaces, and commercial properties, offering a comprehensive solution for modern access control needs. Unlock the doors to your house, apartment or office from anywhere in the world, whether you’re directly outside, at your desk or even on holiday.Starting Price: Free -
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Parakey
Parakey
With Parakey you ensure that the right person, at the right time, has access to the right locked space, with a smartphone as a key. A super-easy way to manage mobile keys for all types of users, businesses, and business models, whether it's a single space or an entire property portfolio. Administration via the Parakey web portal or on autopilot via Parakey's incredibly many integration possibilities. The Parakey app does not require an internet connection to unlock. All Parakey devices are "offline" and are not connected to the internet. Administrate the single premise to the large real estate portfolio. Manage an infinite number of users, doors, and properties. Just like the demands and needs of the market, Parakey is in constant development and is continuously enriched with new functionality. It also increases security as you as an administrator have full control over who has a mobile key, to where and when, and you can take back a mobile key at any time.Starting Price: $36.79 per month -
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MRI NetFacilities
MRI Software
Save money and be more efficient with NETFacilities, a comprehensive and easy-to-use CMMS software for maintenance, facility, and property management. Serving more than 500 clients and 14,000 facilities, NETFacilities transforms how companies work with their in-house maintenance teams, hired vendors, and product suppliers. The platform offers a host of features that allows organizations to provide work orders and maintenance controls, maintain assets, manage tenants, and more. Maintenance management can be overwhelming. Whether you look after facilities, equipment maintenance or property management, you need to stay proactive with a preventive maintenance plan. These tasks can pile up fast and while you’re focusing on getting through the day-to-day, it’s easy to miss out on time and efficiency savings.Starting Price: $2500.00/year -
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EZmaintain
EZmaintain
Configure Web base CMMS to your need using our user friendly interface. Add multiple asset, Location, Department & Users which can be accessible from desktop to mobile device. CMMS allows you to scale from single location to multiple location faster, which is backed by our robust Cloud infrastructure. IoT WIFI sensors for condition monitoring of Assets, sends alerts directly on your CMMS dashboard. Internet enabled Temperature & Vibration sensors can track Asset health conditions. The CMMS is offered as SaaS with low monthly cost depending on the usage and features required. Our CMMS can be integrated to other legacy ERP systems via API integration, being hosted in the cloud it is easy and fast to deploy with minimum effort.Starting Price: $20 per user per month -
10
Key Organizer
AIDeX
The larger the number of keys and persons, the more difficult it becomes to manage the key inventory and the key handovers in Excel™ tables. The Key Organizer is a clear application program to keep track of keys, record handovers to key recipients, as well as to record doors and locks. All key transfers are logged, and handover receipts can be printed. In addition, the locking functions of keys and locks can be recorded according to a locking plan. Several locking systems from several properties can be managed in one view. Several users can work with the same data at the same time. Your data is not stored in a cloud, but only on your PC or in your local network. Thus, your sensitive data does not leave your house. Our program intentionally has no internet connection. One-time purchase without runtime limitation. Test without time pressure, gladly with assistance by e-mail.Starting Price: $178 one-time payment -
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Keyzapp
Zapp Innovation
Chasing after keys can waste hours each week, that’s why we built Keyzapp. Manage multiple sets of keys per property across multiple locations from any internet device. Customize our reusable smart fobs with your numbering and branding. Let automated text messages chase overdue keys for you. Smart fobs make it easy to identify and issue keys. Guided processes help everyone in the team stay consistent. Automated reminders ensure that that keys are returned before they are lost. Removes the chore of logging key custody on paper or in a database. Fits your process so it’s easy to adopt for everyone. Management information sheds light on your process, so you can manage and improve it. Look up where keys are with a couple of keystrokes. Simple, guided processes – minimal learning required. Access anytime, anywhere, from any device. Automated text messages chase up overdue keys. Easy to view & filter reports for insights on property access.Starting Price: $37.53 per month -
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Logitout
Logitout
Reduce business risk with our all-in-one cloud solution. Give your team the tools they need to track everything. Instantly view your entries in one screen keeping you in the loop within seconds. Update at any time. Need to be mobile? Too easy with our mobile scanner and intuitive web app on any device. Going cloud means fast, accurate, secure data. Access that important log easily and quickly 24/7. Requiring only internet and a mobile device, our cloud-based solution allows you the freedom to access your Dashboard from anywhere, at any time. There is no limit as to where you can utilize Logitout. Make spreadsheets a thing of the past with our digital dashboard. Going digital allows you to record and track the exact history of any item and best of all our system has notification alerts for overdue. You won’t get that from a spreadsheet. Our inbuilt notifications are automatic, if an item becomes overdue your team and the borrower will know about it. -
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CyberArk Machine Identity Security
CyberArk
CyberArk Machine Identity Security provides comprehensive protection for all machine identities, including secrets, certificates, workload identities, and SSH keys. The platform offers centralized visibility and scalable automation to secure these non-human identities throughout their lifecycle. Designed to help organizations reduce risk and maintain resilience, CyberArk ensures secure machine identity management across on-premises, cloud, and hybrid environments. -
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ARIA KMS
ARIA Cybersecurity Solutions
The ARIA Key Management Server (KMS) application automatically manages the generation and distribution of encryption keys to handle all of the lifecycle requirements for key management. Highly scalable encryption key management with the ability to generate thousands of keys per minute, ARIA KMS is the ideal solution for per-data or per-application transactions. Delivers the flexibility to meet specialized encryption needs, such as software applications, hardened high availability appliances, or zero footprint PCIe adapters. Eliminates risk with automated configuration and management of KMS. Deploys encryption key management in one hour or less, with no specialized knowledge. Secures on-premises, cloud, or in-cloud deployments. Supports bring your own key (BYOK) security models. -
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InstaKey
InstaKey Security Systems
InstaKey Security Systems offers a comprehensive key control program designed to enhance security and reduce costs through innovative hardware solutions, cloud-based management, and dedicated support. Their program includes restricted, serialized keys that prevent unauthorized duplication, user-rekeyable locks that can be rekeyed up to 12 times without locksmith assistance. InstaKey's approach ensures that organizations maintain control over their key access systems, streamline key management processes, and effectively respond to security breaches or key losses. Our keyways are restricted, meaning the key blanks themselves are not available on the open market. Local locksmiths and hardware stores are unable to acquire them, thus limiting unauthorized duplication opportunities and providing better controls. On top of that, each InstaKey key blank is stamped with a unique serial number, recording when and how it was cut, and who it was issued to, giving it a distinct fingerprint. -
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SecurityRecords.com
InstaKey Security Systems
Mechanical lock and key systems are the first line of defense in maintaining your security. This means that having a comprehensive key management system is crucial to controlling and monitoring secure keyed access for your organization. Our patented, cloud-based key-tracking software modernizes the way you manage your key system. SecurityRecords.com gives you visibility and control over all aspects of your key system with easy-to-use dashboards and real-time updates. Key tracking software can give you control of your key system in a way that paper files, spreadsheets, or PC-based software can’t. Poor key management can compromise your security, be a hassle to manage, and cost you time and money. No matter what lock and key system you have in place, InstaKey’s key-tracking software can help you better manage your keyed security. Here's where you can see how SecurityRecords.com stacks up against it's competition. -
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SiteMaster 200
Allegion
SiteMaster 200 is a key control software developed by Schlage, designed to assist organizations in managing their mechanical key systems efficiently. It enables users to oversee multiple key systems by client, manufacturer, and top master key, generate new key systems, and expand or reproduce existing ones. The software tracks key histories, identifies interchanges between different key systems, and maintains a complete history from creation to issuance, loss, return, damage, or unassigned status. Users can edit and add doors on the fly, look up and key doors without prior cylinder product assignments, and import existing systems and personnel data quickly through included import wizards. An available lock shop enhancement upgrade offers additional benefits for locksmiths and shop team members. Electronic validation allows users to manage all order authorizations for restricted key systems, eliminating paperwork and saving time. -
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KeyTracer
Real Time Networks
KeyTracer is a scalable RFID key management solution that enables you to track, manage, and store your keys and can be customized to support your organization’s unique workflows. With the right system in place, your team will know where all keys are at all times, giving you the peace of mind that comes with knowing your assets, facilities, and vehicles are safe. A key management system enables you to track and control all of your keys and restrict who can access them, where they are taken, and when. Instead of spending time looking for misplaced keys or having to replace missing ones, you can rest comfortably with the ability to track keys in real-time. Complete transaction and management services for your keys around the clock. An automated key tracking system increases accountability and reduces human error. Eliminate manual key tracking and virtually eliminate errors. Spend less time and capital on manual record-keeping tasks and virtually eliminate errors. -
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KEYper
KEYper Systems
KEYper Systems is a global leader in key and asset control solutions. As part of the ASSA ABLOY Global Solutions group, KEYper Systems offers a comprehensive range of products designed to meet the security needs of various industries, including automotive dealerships, government agencies, law enforcement, fleet management, and universities. Their product lineup includes electronic key and asset control systems, such as the KEYper MX and MXi key cabinets, which provide advanced security features and real-time monitoring capabilities. Additionally, they offer mechanical key and asset control solutions, padlock management systems for lockout/tagout procedures, and dealer plate management options. KEYper Systems is committed to delivering innovative, reliable, and efficient solutions to help organizations manage and secure their keys and assets effectively. Explore our products and accessories in our online shop. -
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Kylaria
Kylaria
Kylaria is a secure and automated solution for managing physical keys within large organizations. It enhances key attribution procedures and ensures traceability, reducing operational and control costs associated with manual distribution. The system features a modular structure, allowing for scalability by adding additional units to create centralized cabinets or distributed installations across different locations. Users can access Kylaria through badge authentication or integration with existing company identification systems, and manage requests remotely via a web interface. The platform supports multi-company configurations, enabling the management of users from multiple organizations with configurable booking permissions. Kylaria's web and mobile interfaces (iOS and Android) facilitate user and administrator interactions, providing a comprehensive solution for key management needs. -
21
Promaster Key Manager
WH Software
For any organisation where key tracking and restricted key access security are important, ProMaster Key Manager 8 is the leading solution. Enables tracking of who has your keys and where the key holder can access, providing effective security. Many organisations large and small have selected this comprehensive software to provide the best in key tracking and management. Works with your locksmith running ProMaster Master-Keying 8 to provide lock system data updates or create stand-alone key systems. To ensure tight security, ProMaster Key Manager 8 has a wide range of security settings that your administrator may grant to each user (e.g. Data entry, issue keys, lost keys, etc.) and you may even restrict who may access each system and each key cabinet. -
22
KeyWin
Creone
KeyWin6 is the latest version of the market’s most comprehensive administrative tool for securely managing keys and valuables. Through the advanced IoT technology platform via Microsoft Azure, the administrators can manage key cabinets and keys with the highest possible precision, from anywhere in the world. You now have more opportunities to control both keys, use and handling of valuables and equipment by using KeyBox, KeyRack and ValueBox together with KeyWin6. It is easy for you to provide access to individual users or groups and to connect these with the relevant keys or valuables. With its automatic registration, you can always keep track of who is using what. The developed search and filter function simplifies your daily use and creates higher precision and total understanding of the company's management of keys and items. Our KeyWin6 cloud services is built around IoT technology via Microsoft Azure. Despite the advanced, modern and secure technology. -
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KeyTrak
KeyTrak
Since 1987, KeyTrak's electronic key and asset management systems have helped businesses worldwide enhance the security of their operations while improving productivity and reducing costs. We believe the difference is in the details, which is why we take single-source responsibility for all our products. To ensure we're able to meet our customers needs, we perform all our research and development, programming, manufacturing and support in-house at our headquarters in College Station, TX. Whether you need to secure your organization's keys, assets, or inventory, there's a solution for you. First, select either our drawer-based or wall-mounted base system. Then, we'll work with you to customize it to meet your needs. Designed based on input from KeyTrak customers, KeyTrak Edge is a reengineered version of our drawer-based system. User-friendly, customizable software allows you to check out and return keys quickly and accurately. -
24
KeyCop Manager
CaptureTech
The KeyCop is an intelligent key ring with an integrated RFID tag and laser-engraved barcode to which you can attach one or more keys. With the KeyCop you directly improve key management within your organization because you can easily track exactly who has a key in their possession, when they are in use, when they are returned and where the keys are located. No more lost keys thanks to the KeyCop and directly increase your company security. You can use the KeyCop for manual issuing and collection, or use it in combination with the Electronic key cabinets or Electronic lockers from CaptureTech. 24/7 Full insight into who, what, where and when? With the CaptureTech Web manager you always have a complete and reliable overview of all your assets. -
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SimpleK
SimpleK
SimpleK is a complete, flexible and intuitive software for master key system and facility management. Mainly used by institutional locksmiths, security and facility managers, SimpleK offers efficient solutions for: Master key system design and management Key, key ring and item issuance Cylinders and core pinning Personal records and inventories Buildings, doors and floor plans SimpleK offers many advanced master keying functionalities to help you: Master Key System(Many Levels, Multiple Manufacturers Compatibility, Different Methods & Options) Manage System Expansion Calculate Core Pinning Stack(According to the system type & structure, core type, associated keys, etc.) Plan, Perform & Register Rekeying Paperless Processes! (Key Requests, Key Issuances & Returns, Deposits & Refund, etc.) SimpleK is compatible with electronic signature capture devices, allowing electronics handwritten signatures to be bound directly to digital documents. -
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KeyBank Touch
Morse Watchmans
Now get touchscreen convenience with KeyBank key access control system, the safer, more secure way to manage keys. The bright 7″ touchscreen key organizer system gives you an easier-to-use interface, and we made KeyBank Touch even more capable. The new KeyAnywhere feature enables you to return a key to any key storage system in your enterprise. You can also locate which KeyBank a specific key is in, or determine who has it out, with the new KeyFind feature. We’ve also improved integration capabilities, along with many other convenient features. Of course you still get our patented SmartKey system, modular design and full scalability. We just keep making key management better. Easy to read, large buttons for convenient navigation. Status bar shows guides users on what to do, and shows what is happening. Email notifications enable a tenant or owner to be alerted when a key to their residence is removed. -
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Key Wizard
KeyWizard
Key Wizard is a comprehensive key management software package developed for locksmiths and end-users to track detailed information on keys, keyholders and locations. The program features easy-to-navigate non-cluttered screens and uses a format similar to Microsoft Outlook. Free technical support & free upgrades for one year. Clear, easy to read screens. Multi level password protection. Manages multiple end-users and multiple key systems for most manufacturers. Customized query, reporting, and search capability. Global key search across multiple MK systems. Comprehensive hardware listings for door locations. Displays keyholder photos and signatures for identity verification. Automatic reminders for maintenance, back-ups, and overdue keys. Accurate key symbol sorting. Key authorization tracking. Customized key receipts and authorization forms. Tracking of loaned keys and key deposits. Storage of maintenance service history records. Importing and exporting of key systems.
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