Best Nonprofit SaaS Spend Management Software
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Compare the Top Nonprofit SaaS Spend Management Software as of October 2025
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What is Nonprofit SaaS Spend Management Software?
SaaS spend management software helps organizations monitor, analyze, and optimize their spending on Software-as-a-Service (SaaS) subscriptions. By providing visibility into all active subscriptions, usage patterns, and associated costs, it enables businesses to identify overlapping tools, unused licenses, and cost-saving opportunities. Many solutions offer automated alerts for renewal dates, spend thresholds, and underutilized services, ensuring teams maintain control over software expenses. Integration with finance and procurement systems helps streamline billing, budgeting, and vendor negotiations, fostering more efficient SaaS purchasing and management practices. Overall, SaaS spend management software reduces wasted expenses, improves accountability, and enhances financial planning for cloud-based tools across the organization. Compare and read user reviews of the best Nonprofit SaaS Spend Management software currently available using the table below. This list is updated regularly.
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1
Substly
Substly
Substly helps small and medium-sized companies reduce SaaS sprawl by providing an easily accessible overview and simplifying the processes around SaaS management. The product offers enterprise-level features at an entry-level price; this tool provides insights into SaaS usage and helps identify user frustrations. It also helps optimize SaaS spending by providing alerts before renewals and eliminating spending on unused accounts. Additionally, it helps avoid unauthorized access to company data by improving employee off-boarding, allowing departments/teams to minimize SaaS sprawl and share an overview with other stakeholders. Customers highlight the following four aspects of Substly’s product: - The simplicity of the system - Easy to get started (intuitive and short learning curve) - The overview and the control it leads to (regarding costs & who has access) - Great for showcasing status/costs internally">
Starting Price: €2/month/employee -
2
BetterCloud
BetterCloud
BetterCloud is the category creator and market leader for SaaS Management. We provide IT, security and procurement professionals the only unified SaaS Lifecycle Management platform to track your applications, manage spend and expenses, automate user permissions and access, monitor compliance and mitigate risk by securing your cloud files. With hundreds of integrations, BetterCloud provides complete visibility across your entire SaaS ecosystem. Our no-code automation enables zero-touch workflows that are critical for streamlining IT processes and eliminating manual work. Thousands of forward-thinking organizations like Oscar Health, Blue Apron, Seismic and BuzzFeed trust BetterCloud to manage their SaaS environment. Our BetterCloud Guarantee provides the industry’s only platform guarantee — 3x ROI in 90 days. -
3
Binadox
Binadox
Control your costs and reduce the risk of overspending across all your clouds with a single, unified view. No matter the size and complexity of your Cloud Infrastructure. Improve the return on your cloud investment with intelligent recommendations and the industry’s best practices tailored to your business. Take advantage of smart rightsizing recommendations to ensure the most cost-effective resources utilization. Discover your consumption patterns and invest in reserved instances to get volume discounts and maximize savings. Automate your cloud policy management to control costs, optimize performance, and achieve continuous cost optimization. Drive cost accountability to resources consumers by creating custom policies and applying automated actions. -
4
TrackMySubs
Graphics Overflow
Take control of your subscriptions and be reminded before they hit your credit card. You could keep using that spreadsheet to manage your subscriptions. You can see everything with easy to read colorful charts!Starting Price: $5 per month -
5
CloudEagle.ai
CloudEagle.ai
CloudEagle.ai is a leader in SaaS management and governance with AI-powered capabilities that enables enterprises to optimize, govern, and renew all SaaS and AI appsfrom one place. With 500+ direct integrations, CloudEagle.ai provides complete visibility into applications, licenses, spend, and vendors while leveraging no-code Slack workflows to automate employee onboarding, offboarding, and access reviews. The platform delivers comprehensive SaaS security and governance through AI-driven usage insights, license rationalization, automated access governance, and intelligent application management that eliminates redundant and shadow IT applications, all managed from a centralized dashboard that serves as the single source of truth for SaaS operations and security posture.Starting Price: $2000/month -
6
NachoNacho
NachoNacho
NachoNacho is a one-stop-shop for businesses to manage, discover & get discounts on SaaS, that can save you $1,000s per month, in addition to a lot of time. 1) Manage your existing SaaS sprawl by creating a separate virtual credit card for each vendor and setting $ and date limits per card. Cancel the card with 1 click. Create unlimited cards. See the entire company's subscriptions in 1 dashboard in real-time. 2) Discover exciting and relevant SaaS, via our recommendation engine and community. 3) Get substantial discounts (up to 30% lifetime) on 300+ SaaS products from the marketplace, with total available savings of more than $1.5 million/year. 4) Get even more benefits from our partners.Starting Price: $5/month/user -
7
FlexNet Manager
Flexera
FlexNet Manager helps enterprises manage and take control of their hardware and software assets. An all-in-one hardware and software asset management, license compliance, and software license optimization solution, FlexNet Manager offers businesses complete and accurate data on their hardware and software assets so they can manage and cut costs. FlexNet also offers powerful data analytics for greater visibility on software assets and utilization. -
8
Genuity
Genuity
It's here. IT intelligence for the rest of us. Genuity is the only affordable, cloud-based platform for managing and monitoring your entire IT profile. Take your IT to the next level for only $29.99 per company, per month. Even in today’s digital age, where information is readily available, the IT market has thrived in the obstruction of market transparency. At Genuity, we’re betting that the world is ready for an alternative. Reduce time spent answering inquiries and researching pricing. Give everyone on your team more time (& money) to focus on tasks that matter. Eliminate auto-renew clauses, complex cancelation terms, surcharges, or any other unnecessary costs that add zero value to your operation. Gain greater control of your entire IT portfolio through enterprise-grade software and a community of IT pros.Starting Price: $29.99 per month unlimited -
9
Narmada
Narmada
UNIFIED vCIO MANAGEMENT PLATFORM. Streamline Technology Business Reviews by Combining vCIO Activities, Technology Alignment Frameworks and Network Documentation in One Platform. Document. Document your clients' network in our integrated documentation platform. Review. Perform Technology Audit Based on Built-In Templates. Present. Deliver the report & give clients access to their own QBR dashboard. Features Highlights. Get all the tools you need in one easy to use solution. vCIO Dashboard. Single pane of glass provides quick insights into the most important areas of clients network and security operations. Present data from multiple source in an easy to navigate dashboard. Give your clients limited access to the information they care about the most. Technology & Security Review Frameworks. Leverage easy to use QBR frameworks. Out-of-the box QBR templates including industry specific standards like NIST CSF, ISO27001, PCI, HIPAA and more.Starting Price: $75 per month -
10
Augmentt
Augmentt
Managing your customers’ SaaS ecosystem will save them money and give you greater visibility and control. Stop the guesswork, and start putting SaaS usage data to work for you! Easily track usage of unauthorized SaaS applications in order to enforce SaaS security policies. Quickly automate your SaaS provisioning, de-provisioning and approval processes. Complete SaaS usage reporting across the entire organization. Compare SaaS usage to licensing in order to identify areas of savings. Augmentt helps you understand SaaS usage, optimize spend, enforce security policies and improve productivity. Discover the full SaaS Applications mix used in your client’s environment to help them mitigate risk, improve productivity, and reduce spend. Quickly track users, usage and spend associated with all of your SaaS subscriptions. Take the guess work out of subscription management and start saving money today!Starting Price: $4 per user per month -
11
Savee
Savee
Savee is a startup-friendly platform that helps businesses buy and manage vendor contracts. It identifies vendor overlaps and potential compliance issues while uncovering cost savings and managing the approval and renewal processes. This helps savvy business leaders scale rapidly and efficiently. To get started with Savee, simply visit the website and create an account. From there, you can browse the list of vendors and see how they can help your business save money. Benefits of using Savee include: - Reduced spending on unnecessary technology products - Faster identification of vendor overlap and cost savings - Easier management of technology Vendor Relationships - Easier renewal management - Better visibility into company-wide spending on technology productsStarting Price: $74.99/month -
12
Hudled
Hudled
Track and manage your SaaS subscriptions from a central platform. Receive actionable insights, reminder alerts and discover ways to reduce your SaaS costs. Our data-driven approach allows us to identify how much value each tool is providing and how you can optimize and reduce your Saas costs. Connect your accounting software in minutes, and be notified automatically each time a new tool is detected. Receive SaaS optimization techniques and strategies to help reduce your SaaS costs. Hudled is built for anyone who oversees software and spending within an organization, typically finance or IT teams. Customers include start-ups with less than 10 employees to scale-ups with hundreds of employees.Starting Price: $85 per month -
13
LicenceOne
LicenceOne
LicenceOne is your hub for detecting software subscriptions, preventing wasted spend, and managing employee accesses, simply. LicenceOne can save your company up to 30% on their annual spend, and give you back the control on your spend. Save time on collecting invoices and other boring tasks where you don’t add value, and get more money back in your budget. Map out your data subprocessors and stop employees from sharing sensitive information without the legal assurances you need. We take preventative measures to ensure your data remains safe, private, and secure at every step of the way when using LicenceOne. Our team is available via chat and email every day of the workweek to help out when things aren’t so simple. We analyze the data related to the software to detect users, login activity, renewal dates, and billing cycles. Your dashboard is ready, update it with any missing or extra information you'd like to keep track of.Starting Price: €1 per month -
14
SpendHound
SpendHound
Ace your vendor renewals and save time and money across your tech stack. Enjoy every feature with no upsells ever. Free calls, Slack messaging, and emailing with our renewal experts to help you save money across your software renewals. Understand "best in market" pricing to ensure you're not overpaying for your vendors. Have our experts review your contracts and provide advice and negotiation tactics to help you get a better deal. Direct integrations in less than 30 minutes. All of your vendor information is populated automatically. Renewal Reminders are sent via email and Slack. Cost savings insights such as application redundancies, and application underutilization or speak directly with our renewal experts for free benchmarking insights and negotiation tactics. Through a combination of software, human analysis, and direct integrations, SpendHound provides the most accurate renewal tracker on the market.Starting Price: Free -
15
UniDB TEM
Unitic Telecom
Our UniDB TEM application is SaaS-based. You can monitor, optimize and control your telecom expenditures. We are collecting, and controlling raw data from telcos and we are providing you with syntheses and relevant recommendations on our Web portal. You can solely focus on their management. UniDB TEM is SaaS based; you only need a web browser, no installation, and no on-site maintenance. We are crunching all telco data, for every service they can provide, landlines and mobile telephony, VPNs, and conferencing. Reports can be customized based on your organization, access rights are granted to your users based on this. The optimization plugin calculates all possible optimizations for each and every user, based on actual traffic and usage data. The system pushes alerts to your users and managers, to help you leverage best practices and empower your users. The ContractMatch module calculates which contractual rates are not correctly implemented in the providers’ bills.Starting Price: $500 per month -
16
Torii
Torii Labs
Torii is a SaaS management platform. It transforms the way companies operate by creating an Autonomous IT, enabling IT to increase velocity, agility and efficiency, using a SW that manages SW automatically. With the growing usage of SaaS tools within organizations, Torii enables IT professionals to discover, optimize and control the organization SaaS usage and cost and make better use of Software. Torii gives instant visibility and control, of all company-wide SaaS apps (across G Suite, Okta, Dropbox, and more), giving control over SaaS back to IT. -
17
Mesh Payments
Mesh Payments
Mesh Payments cardless solution gives you full control and visibility over your entire corporate payments - all from one platform. Using Mesh you can get insights & real time data on your spending, automate your receipts collection and ensure that your payments, subscriptions and finances always run smoothly. Mesh is easy to set up & free. No single corporate card dependency, no charges denied. Know exactly which subscriptions you are paying for, how much, and when. Control who spends with pre-payment approvals and unique virtual cards. Seamless integrations that collect and match receipts automatically. Mesh ensures that subscription payments don’t get in the way of running your business with mission-critical subscription controls and smart notifications. Mesh on-demand payments is built to empower distributed teams and needs, without sacrificing financial security and control. Get full visibility and all the management tools you need to customize payments for your business. -
18
Quolum
Quolum
Builders should build. Quolum can handle the rest. From getting you the best commercials to storing documents in one place. We store your contracts along with the structured meta-data such as vendor, renewal dates, cancellation window, court of law, and data retention and processing policies. Buy all your SaaS, hassle free. Backed by modern software that manages recurring expenses, cancels product trials, and controls spending. Receive a single bill for your SaaS purchases, with all invoices automatically aggregated from vendors. Accountants love us for a reason. A single dashboard for SaaS including purchases, transaction details, and invoices. One bill for all SaaS purchases. Invoices auto-aggregated from vendors. Manage cash flow with a calendar of renewals and payments.Starting Price: $500 per month -
19
Tropic
Tropic
Companies of all sizes – from startups to Fortune 500s – use Tropic to manage their purchasing process, guarantee savings, and turn their software spend into a strategic advantage. Finance leaders choose Tropic because we guarantee savings and generate ROI. IT leaders love us because we ensure compliance and mitigate risk. Procurement leaders do because we prioritize process and act as an extension of their team. Access benchmark data for strategic vendors and streamline your processes. Save time and money with software purchasing and renewals handled for you. Improve procurement process compliance and manage SaaS with less effort. Software purchases and renewals happen too frequently and take time away from work you should actually be doing. Pricing models are opaque, contracts are difficult to benchmark and renewals involve too many people with competing priorities.Starting Price: $3,750 per month -
20
Vertice
Vertice
Vertice is a SaaS purchasing platform that streamlines the process of buying, renewing and managing software, providing businesses with total visibility of their SaaS stack, while saving them a substantial amount of time and money. Leveraging extensive pricing intelligence from a database of more than 16,000 software providers, Vertice’s team of commercial negotiators can secure the best possible price and terms on any contract, providing guaranteed cost savings. Through the platform, businesses can also obtain complete oversight of the tools that exist within their stack, the terms of each one and the renewal deadlines. The platform’s easily accessible diligence insights also minimizes the burden on legal, security and compliance teams during contracting. With further access to the utilization rates of their tools, businesses can identify those that may be overprovisioned or duplicated, enabling them to right-size their software portfolio and further save on their SaaS spend.Starting Price: $30,000 per year -
21
Panem
Panem
There's no excuse for spending unnecessary budget on SaaS subscriptions with Panem. Our innovative solution is designed to help you optimize your spending and keep tabs on the subscriptions that might be shortening your financial runway. We understand that managing multiple SaaS subscriptions can be a daunting task, especially when you have to manually track each one to ensure you're not overspending or missing out on potential savings. With Panem, you can rest easy knowing that we use leading banking APIs and AI algorithms to read and classify transactions directly from your bank account. This process is fully secure and private, ensuring that your financial data is protected at all times. Our AI algorithms analyze your spending patterns, identify redundant or underused subscriptions, and provide actionable insights to help you make informed decisions about your SaaS investments.Starting Price: $24/month, billed annually -
22
Cardboard
Cardboard
Cardboard is a platform designed to manage and streamline SaaS subscriptions for businesses. It replaces the chaos of SaaS subscription management with clarity and control. We aim to redefine how businesses across the globe manage and interact with their software subscriptions. From our roots in Norway, we're set on a journey to simplify SaaS management for companies everywhere. We're excited about what's ahead, and we hope you'll join us on this journey. Our name is a nod to bringing order and organization, similar to how a box might, but for your software services. Track all your SaaS subscriptions in one place, for example, Notion, Slack, AWS, Google, and more. Choose from our existing catalog of 3,500+ services, or add your own. Get full control of all SaaS spending in your company. Get unique virtual cards to help set and track budgets for each subscription. Avoid the risk of systems going down because employees have used private credit cards.Starting Price: €85 per month -
23
RevX Revenue Management Platform
RevX Systems
RevX is an advanced billing and revenue management system for products-as-a-service. With RevX, businesses can connect, monetize, and manage communication, application, and managed services. The platform offers real-time charging, billing, and account management, multi-channel customer self-care, unlimited flexibility to define pricing and billing rules, support for product bundles, complex charging models, and subscriber entitlements, and so much more. The key to growth and customer retention is offering a low-touch / no-touch service with self-help tools and automated processing. The more your subscribers can do for themselves, the happier they’ll be while you spend less and grow! Sit back and let the system do the work! We provide automated recurring billing, payment processing, automated collections and carrier suspensions for non-payment, charging for overages, operational and regulatory email notifications, and daily reports are all part of our standard solution.Starting Price: $995.00/month -
24
License Dashboard
License Dashboard
A range of on-demand projects that provide deep financial and compliance insights that mitigate risk, identify cost optimization whilst accelerating the adoption of your organization’s Digital Transformation strategy, either on-premise or in the Cloud.A unique hybrid service that enables your organization to rapidly implement a SAM tool, whilst gaining access to all the support you need to accelerate your speed to value, including personal development plans, mentoring, health checks and compliance validation. A dynamic SAM Managed Service built on Agile and Lean Methodology, delivering greater value and return on investment with a flexible schedule that proactively enables you to meet business-wide stakeholder demand, whilst guaranteeing cost efficiencies, risk mitigation and productivity. Save time and money by automating your software license management. -
25
IBM Apptio
IBM
IBM Apptio unifies financial and operational data into a unified model built on the industry-standard taxonomy of cost categorization. Utilizing sophisticated allocation rules along with focused metrics and KPIs, we enable organizations to answer the most strategic questions about investments and accelerate budgeting and forecasting processes. By explaining investments and variance to plan more quickly to constituencies and executive management, organizations can uncover opportunities to optimize cost structures, reduce risk, and accelerate growth. Implement a structured view of IT expenses for actuals and plans based on industry-standard framework to allow for faster ad hoc analysis and budgeting cycles. Lower overall IT spend by reducing waste, eliminating duplications, and aligning investments to strategic priorities. Reduce the time spent forecasting, accelerate frequency, and redirect resources to higher-value activities. -
26
Flexera One
Flexera
Flexera One is a SaaS platform designed to optimize IT spend, compliance, and risk management across complex hybrid IT environments. It unifies visibility and control of hardware, software, SaaS, and cloud assets, leveraging data from the Technology Intelligence Platform and Technopedia®. By delivering actionable insights, Flexera One helps organizations reduce costs, improve security, and meet sustainability goals. It strengthens vendor negotiations through intelligent analytics and ensures compliance with regulatory requirements. The platform supports IT asset management, SaaS management, FinOps, and cloud cost optimization in a single solution. Flexera One empowers businesses to drive AI-powered digital transformation and operational efficiency. -
27
AppBind
AppBind
Buy and manage subscriptions on behalf of clients. AppBind creates credit cards that automatically expenses your clients when you buy SaaS, ads and digital assets on their behalf. Why wait for clients? Buy subscriptions when you need them. You know what you need. Buy the tools to help your clients. Add your management fees for any service you sell through AppBind. Guarantee lead registrations when you sign up on behalf of clients. Never risk handling client credit cards again. Securely make purchases with credit cards you can control. Every charge flows into your AppBind account to be tracked, expensed, and billed how you want it. No more confusion from looking at credit card statements. AppBind tracks each subscription expense individually by client. Track, turn off and even transfer subscriptions to the client. Never lose track of a subscription from an old client. -
28
Calqulate
Calqulate
Grow faster and achieve your goals with SaaS growth metrics and keep your business humming. All key subscription metrics, cash flow management and financial forecasts in one easy-to-use platform. Connect all your data sources to Calqulate and get all the metrics and KPIs that matter to subscription businesses. MRR, LTV to CAC ratio, retention and more. Always know what’s up (or down. But mostly up!) with your business. Calqulate’s automated cashflow forecasting tracks your SaaS subscription payments, staff expenses, loans and equity. Understand your cash runway, and watch your business take off. Plan ahead and finance your growth targets. Forecast your recurring revenues, expenses, cash and other SaaS metrics and always have a forward-looking view. In business it’s ok to be a know-it-all.Starting Price: €149 per month -
29
Trelica
1Password
Trelica’s SaaS management platform gives IT teams insight into what apps are in use and why, so you can make informed decisions about spend, information security & data privacy. Partner with users to optimize & secure the apps that allow your business to thrive, while weeding out unwanted SaaS usage. Understand all aspects of your SaaS landscape at a glance by automating application discovery and user engagement insights. Manage your SaaS inventory by tracking licenses, renewals and spend for approved apps, whilst offboarding apps with risky or redundant usage. Upgrade from one-off Excel InfoSec surveys. Define your own seamless contract lifecycle to manage third-party applications, from onboarding to end of use. Make your approach to SaaS management compliant with GDPR and the California Consumer Privacy Act within all areas of your business and effective across jurisdictions. -
30
Productiv
Productiv
Productiv is the data-driven SaaS management platform that helps you simplify, plan, secure, and get the most out of your SaaS portfolio. SaaS is essential to every business. But as the number of apps grows, your sprawling portfolio gets more tedious to manage, more costly, and more risky. Get the unified view that allows you to stay agile, save money, and make transformational decisions. Gain full visibility into your SaaS portfolio and improve how technology is managed. Save time with improved automation and workflows for your SaaS applications. Ensure the security of your SaaS portfolio with increased visibility and automation. Ensure the security of your SaaS portfolio with increased visibility and automation. IT, Finance, and Business leaders collaborate within Productiv to understand application adoption, increase company productivity, and reduce the cost of SaaS expenditures.