Unable to add new Managed Metadata tag to Library items
I have SharePoint Admin permissions. There is a field I'm using called 'Publisher', which is open, yet doesn't allow us to add any new term. The setup looks like this: Within the Global term store: https://<domain>-admin.sharepoint.com/_layouts/15/online/AdminHome.aspx?modern=true#/termStoreAdminCenter - Term group -- Term set (Publisher) (Submission policy - Open policy: Users can add terms from a tagging application.) --- Adidas --- Reebok --- Nike Within the Site term store: https://<domain>.sharepoint.com/sites/<Site>/_layouts/15/SiteAdmin.aspx#/termStoreAdminCenter there are no term groups visible. In the Site Documents library: Content types are enabled. I have a Publisher column, associated with most of our content types. There's a default publisher, "Our company". The column settings include "Allow users to type new values". The Issue Regardless of whether I edit in grid view, or in the Details pane, once I click enter, or exit the field, or in the tag menu, the new publisher doesn't save. Users cannot enter a new publisher term. Debugging I have tried toggling term store settings (closed/open). I've tried toggling the "Require that this column contains information" (since it works for similar issue people commonly have with the 'Description' column).Download and Access Issues for External Users with SharePoint “Anyone” link sharing option.
Hi All, We are looking for help resolving a recurring issue with file sharing in SharePoint. All files and folders we share with external customers use the “Anyone” sharing link option (Anyone with the link can access). Despite this, we regularly face these problems: Customers can view files but cannot always download them from the browser (for example, using the "Create a Copy”, “Download a Copy" or "Save as" option in the PowerPoint files). Sometimes, sharing the parent folder (containing the file) link allows the external user to download, even though the file link itself does not. The problem is intermittent and not linked to settings or policies—sometimes everything works, sometimes it does not, even when we generate new links. No restrictive site, library, or organizational policies are applied; “Block download” is not set and full link access is confirmed. Using a private/incognito tab sometimes enables the link to work when it otherwise fails in a normal browser session, but not always. We want to understand why this happens and whether there is an underlying issue, known bug, or additional configuration we should review that could make “Anyone” links unpredictable for downloads with external users. Has anyone else experienced similar issues? If so, how did you resolve it, or are you still searching for answers? We’d really appreciate hearing your experiences and suggestions! Thank you for your advice and support!Strange Auto-Publishing Behavior in a Homesite
I have a client who is having the strangest behavior on their homesite. If they go to add a news article - whether from the News web part or from the + New drop-down menu, once the news post page is provisioned, it is automatically publishing. The link to the blank page appears in their web part and the news post they are editing does not have a Publish button on it. The same thing is happening when you create a normal site page also. To try to work around this, they created a new page and selected the checkbox for Save as a personal draft first. Once they finished adding their content, there was no button to publish it in any way. Then they used the Managed Access option on the individual page to attempt to make it viewable in the News web part. It does appear in the news web part on their homepage BUT it is only a gray box with the page title at the top that is linked to the article. I have checked to be sure the page is a "Promoted page" - and it is. I have never seen this in any tenant before and cannot replicate it in any of the 3 other tenants I have access to. As of right now, we are only aware of it happening on the intranet home page which is a homesite and a hub site. It worked as expected until this week as far as we can tell. Is anyone else having this issue? Has Microsoft pushed out an update that broke homesites or News web parts on homesites?Disable presence in SharePoint Online file viewer - anyone got Roadmap ID419814 working?
Hi All - Happy September! We publish sensitive internal content (e.g., salary scales) in SharePoint Online for easy, up-to-date access. The issue: when hundreds of colleagues open the read-only Word/Excel files, they can see each other’s presence and live cursors. This also happens on externally shared links, exposing colleague names. Naturally our HR SLT are concerned about this behaviour. Workarounds tried We created read-only variants of the Word/Excel files, which initially suppressed presence indicators. However, we’re now seeing the unwanted presence behaviour again on those read-only files. This seems to have changed in the past few days. We saw Microsoft 365 Roadmap ID 419814 (“Disable presence in the file viewer”) referenced last year, which sounded like exactly what we need. Unfortunately, we’ve not been able to make this work in testing, and our configuration options seem limited. The SPO code we used was: Set-SPOSite -Identity https://tenant.com/sites/sitename -HidePeoplePreviewingFiles $true Ask to the community Has anyone actually received this feature and confirmed it works at tenant/site level? If yes, how are you enabling it (SharePoint Admin Centre setting, PowerShell, PNP, policy, or feature flag)? Does it reliably suppress both presence rings and live cursors for: internal viewers with view-only permissions; and externally shared links (including cases where the viewer is authenticated as a guest vs. anonymous)? Are there any link type or site sharing policy dependencies (e.g., “People in your organisation” vs. “Anyone with the link”) that change the behaviour? Any browser/client caveats you’ve seen (Word/Excel for the web vs. desktop, mobile, or embedded viewers)? If roadmap ID419814 isn’t viable, what sustainable alternatives have you used that don’t force us into static, less accessible PDFs? We’d really like to avoid pushing users to download static PDFs for accessibility, versioning and user experience reasons. Ideally, we want: If anyone has got this working, I’d really appreciate a short call or DM to compare notes and replicate your setup. Many thanks tonyQuick Links “Button” layout drawers stuck open on modern SharePoint page
We’re using the Quick Links web part in Button layout on a modern SharePoint Online page. Normally, the label “drawer” only appears when you hover over the button. Recently, the drawers under all buttons are stuck permanently open (see red lines below marking the title drawers that I want to disappear). We must use the Button layout for our design standards, so switching to another layout is not an option Our IT team says there’s no HTML/CSS toggle to control this, and publishing an older page version would undo recent changes without guaranteeing a fix Rebuilding the web part isn’t realistic since we don’t have all the original links and images. This has happened before, but usually it “clears up” after some time — this time it’s persistent. Has anyone else run into this? Is this a known regression with Button layout, and is there a fix? Any guidance would be appreciated.Need help accessing a client's SharePoint site
HI there, I've been part of my clients SharePoint site for years, and accessed it on Sunday. Yesterday, when I accessed it, none of the current information was there. Some folders were missing, and in the folders that were there, the documents were months old. None of the current documents were there. My client is a mega international company, so their support people are not accessible to me. I'm just wondering what I can do on my end to fix this. Could it be something wrong with Chrome? I did try on Microsoft Edge too, but can't remember if I was even able to get in. I've been trying everything I can think of (logging out and in of both the SharePoint account as well as my computer itself!) I'm not super techy so any advice will be helpful! Thank you, NancyStock images -- insert or change not working
We are a GCC cloud client. Starting Tuesday, we are no longer able to add images or change images while accessing from the Stock Images option. When we click stock images, the app sits and spins and then throws an error "Your search didn't match any content. Please try another term". Does matter what the term is, it doesn't resolve. Prior to this, when clicking stock images, the window would open with images where we could then filter, etc. Now nothing will show not matter what. I am a SharePoint admin, we have also tried with Site owners and on different browsers with cache cleared. We did submit a ticket with MS, but response has been slow. Anyone else experiencing this?Copilot answers in Sharepoint search results?
I would really like to add a copilot AI answer in the Sharepoint search result page, mainly for the intranet hub, to help our users better find answers across the intranet and also make the search bar a more complete search experience. Something we could toggle on and maybe we could point out a specific agent we've created for the intranet. I feel people are quickly starting to expect to have an AI summary in their search. Would also make sense when so many use the search bar i Sharepoint to incorporate it there, instead of having to go to a different place to use Copilot. It would make search easier.Menu not updating
Hi, what is wrong with the menus in SharePoint? The changes only show on the computer I am using for editing the menu. This is the case for both "website menus" as well as hub site menus. It has been days since I made the updates and the client has deleted all cookies etc. I have even tried looking at the menu in the SharePoint-app on my iPhone, but I see the same as the client, ie the old version. Any ideas?Create new site through App Reg auth and associate it with a hub site
Hi all, I have created a Logic App in Azure and I am using this Logic App to create new team sites (no Microsoft 365 group) in SharePoint Online. For the authentication I have created an app registration (Sites.FullControl.All) and created a self-signed certificate for the authentication. For the audience I am using the https://tenantname-admin.sharepoint.com I am using the following request URL: https://tenantname-admin.sharepoint.com/_api/SPSiteManager/create I am using the following request headers: Accept = application/json;odata.metadata=none odata-version = 4.0 I use the following request body: { "request": { "Title": "Site name", "Url": "<project number variable>", "Lcid": 1043, "Description": "Just some text", "WebTemplate": "STS#3", "Owner": "email address removed for privacy reasons", "SensitivityLabel": "Sensitivity label GUID", "HubSiteId": "Hub site ID" } } Somehow, I get an unauthorized error. When I omit the HubSiteId parameter, it works fine. In the SharePoint admin center I have not configured users that are authorized to associate sites with the hub sites. I also tried to assign the app registration through PowerShell, but it doesn't work. My question is, how can I authorize the app registration to associate the site with the hub site specified upon creating the new site? Thanks for all help provided!