JP2003140958A - Updated information notifying system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an updated information notifying system, capable of automatically monitoring the updated information of a shared file generated in operation and easily and surely informing the user of the monitoring result. SOLUTION: This updated information notifying system is formed by a monitoring part for grasping the updation status of the shared file on a file server 101 and an informing part for automatically informing the user of the result of the updation status. The monitoring part is provided with an environment setting means 106 for previously setting direction for monitoring the status of the shared file to be restiered/updated/deleted on the file server, and a shared file monitoring means 108 for grasping the status of updation of the shared file in a shared object folder 113 according to the settings. The informing part is provided with an updated information HTML means 109 for generating file link information or the like by a shared file updated information, a mail list register means 107 and an information mail transmitting means 110.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an update information notifying system using a network system, and particularly to LA
The present invention relates to an update information notification system that monitors a shared file on a file server connected by N or WAN and notifies the user of the result.

[0002]

2. Description of the Related Art In recent years, IT has been rapidly promoted by companies and local governments, and various network environments have been established. Along with this, many network systems and groupwares that use them have been developed and used. As one of them, by sharing personal information using a file server, it is also attempted to improve efficiency so as to maximize various information.

Further, when the groupware is used, the problems raised so far have been solved, but other problems occur depending on the usage form. Most of the groupware is provided with various functions for the purpose of improving the efficiency of the internal workflow of departments. Therefore, a complicated environment is built.

[0004]

Conventionally, as a support system for sharing information using a file server,
A file management program for basic software (OS) and groupware have been developed, but have the following problems.

That is, when the basic software (OS) is used, it is possible to register, update, and delete a shared file from a plurality of computers connected via a network by holding a shared folder in a file server. Since there is no means for automatically notifying the user of the result, it has been forced to contact the persons concerned by means of telephone, FAX, electronic mail or the like. Therefore, when the shared information was changed, it was very troublesome to contact the persons concerned, and it was not possible to secure the quality and reliability of the shared information due to the lack of contact.

[0006] Therefore, the present invention provides an update information notifying system capable of automatically monitoring the update information of the shared file generated during operation and notifying the user of the result easily and surely. It is a thing.

[0007]

An update information notifying system of the present invention includes a monitoring unit for grasping the update status of a shared file on a file server, and a notification unit for automatically notifying a user of the result of the update status. The monitoring unit includes an environment setting unit that sets in advance an instruction to monitor the status of a shared file registered / updated / deleted on the file server from a plurality of computers connected via a network,
And a shared file monitoring unit that grasps the update status of the shared file in the sharing target folder based on the setting, and the notification unit is connected via the network by the shared file update information acquired by the monitoring unit. Information HT that generates file link information and the like so that the shared file on the file server can be directly referenced from the computer
It is characterized in that it comprises an ML conversion means, a mail list registration means for notifying only the related users of the contents thereof, and a notification mail transmission means for transmitting an electronic mail.

[0008]

BEST MODE FOR CARRYING OUT THE INVENTION Embodiments of the present invention will be described below with reference to the drawings.

FIG. 1 is a system configuration diagram showing an embodiment of an update information notifying system of the present invention. The update information notification system of this embodiment is assumed to operate in a network environment including the file server 101, the mail server 102, and the clients 103 to 105.

The file server 101 is a client 1
From 04 through the network (LAN, WAN), the shared file held in the sharing target folder 113 is updated (registered) with the file management program of the basic software (OS) or the business program used in the client 104. Also, the shared file monitoring means 108 is provided for monitoring whether an operation such as correction or deletion) has been performed.

The shared file monitoring means 108 generates the difference information 114 of the sharing target folder, and the result is displayed on the WEB.
An update information HTML conversion unit 109 for generating the update information HTML 115 so as to be searched by a browser is provided.

Since the shared file monitoring means 108 processes in a simple manner, it is possible to monitor the update status of the shared file without depending on the basic software (OS) of the file server. Also, by accumulating the difference information, the update status of the shared file can be checked retroactively.

Further, there is provided a notification mail transmission means 110 for transmitting the update information HTML 115 to the related users via the mail server 102 by electronic mail.

The client 1 which has received the update information of the shared file by the notification mail transmission means 110 by electronic mail.
05 indicates the file server 1 according to the update information HTML.
Information is shared by a method of referring to the updated shared file in the sharing target folder 113 of 01 with the file management program of the basic software (OS), the business program used in the client 105, and the like.

The client 103, who is the administrator of the update information notification system of the present invention, is provided with the environment setting means 106 for setting the instruction information and the like of the shared file monitoring means 108 operating in the file server 101. The environment setting information 111 is registered in 101.

Further, a mail list registration means 107 for registering to which user an e-mail notifying the update information of the shared file is to be sent is provided, whereby the mail list information 112 is registered in advance in the file server 101.

FIG. 2 is a list of items for explaining the contents of the environment setting information registered in the file server by the environment setting means 106. In the environment setting means 106, the screen of the computer connected to the file server via the network is displayed. In advance, the following four pieces of information are registered in the file server as environment setting information.

(1) As the file server environment information 201, the computer name of the file server, the shared target folder path, the log file name used when the monitoring process is executed, the work folder path, and the database folder path are registered.

(2) As the mail server environment information 202, the mail server name and the sender mail address of the notification mail are registered.

(3) As the notification mail information 203, a mail transmission flag for instructing whether or not to send an initial notification mail when the environment of the update information notification system of the present invention is constructed, and a mail title described in the notification mail are registered. .

(4) As the monitoring execution information 204, a monitoring cycle that specifies when to monitor the change status of the shared file and a folder to be monitored in the shared folder (hereinafter abbreviated as a monitoring shop folder) And the keyword of the monitoring shop for connecting the monitoring result with the user is registered.

By the above registration, the file sharing for each group can be achieved by setting the monitoring shop folder in the unit of job of the business or the unit viewed from the organization or the work. By assigning the monitoring shop keyword related to the user by the mail list registration means 107, it becomes possible to notify each user of the update information of the file shared by each group.

FIG. 3 is a list of items for explaining the contents of the mail list information registered in the file server by the mail list registration means. In the mail list registration means,
Similar to the environment setting means, the following mail list information is registered in the file server in advance from the screen of a computer connected to the file server via the network. As the mail list information 301, the user name for notifying the user of the update information of the shared file by e-mail, the e-mail address of the user, and the e-mail transmission for each user indicating whether or not to send the notification e-mail Register the keyword of the watch shop folder related to the flag and the user.

FIG. 4 is a process flow for explaining in detail the shared file monitoring means, the update information HTML conversion means and the notification mail transmission means, and FIG. 5 is an item for explaining the contents of each information created by these means. It is a list.

The shared file monitoring means acquires information of all folders and files existing in the shared folder 407 by the function of the file information acquisition 403 and creates shared folder information 409. The contents 501 of the sharing target folder information 409 include a file name (including a folder name) existing in the sharing target folder 407, a path name, an attribute, and a size of the file and the updated date and time (registration date, update date, Reference date).

Next, the shared target folder information (old) created in the previous monitoring process by the difference information acquisition 404 function
408 and newly created shared folder information (new)
409 and the difference information 411.
To create. As the content 502 of the difference information, the updated file name (including the folder name) in the sharing target folder 407, the path name or attribute or size of the file and the updated date and time (registration date, update date, reference date and time) ) And update status (registration, correction, deletion, move).

Since the processing is performed by such a simple method, it is possible to monitor the update status of the shared file without depending on the basic software (OS) of the file server.

By accumulating the difference information 411, the update status of the shared file can be checked retroactively.

In the update information HTML conversion means, the HTM
Based on the difference information 411 by the function of the L file creation 405 and the environment setting information 410 created by the function of the environment setting 401 of the environment setting means, the path name and update date and time of the shared file updated for each monitoring shop folder HTM etc.
The update information HTML 412 converted into the L format is created.
By attaching the update information HTML to an HTML-compatible e-mail or text-compatible e-mail, users of the shared file can search the shared information of the related group with a single click by using the WEB browser. You will be able to do it. Update information H
The contents 503 of the TML include the date and time when the shared file was monitored for each monitoring shop folder, the path name of the monitoring shop folder, the keyword, the path name of the updated file (including the folder) in the sharing target folder 407, and the updated name. There is a date and time (registration date, update date, reference date) and the total number of files by update status.

The notification mail transmission means uses the notification mail transmission 406 function to update the user information related to the update information HTML 412 based on the mail list information 413 registered by the mail list registration function 402 of the mail list registration means. Send a notification email to. As a result, only the update information of the shared file related to each user is notified, so that the unnecessary notification mail is not delivered.

[0031]

The present invention has the following effects.

(1) Since it is possible to automate the contact to the related persons, which has been troublesome until now when the shared information is changed, it is possible to secure the quality and reliability of the shared information without losing contact.

(2) Since the shared information is managed in file units, all files handled by the computer can be shared. In addition, the shared file is not distributed to each computer connected via the network, but the shared information is centrally managed on the file server, so that the shared information can be easily duplicated or the version number can be easily mistakenly managed.

(3) Since the computer used by the end user has a simple system configuration that requires only a commonly used mailer and WEB browser environment, a company-wide system that spans departments When sharing information, it is possible to simply prepare the file server environment without being aware of the existing environment.

(4) When information is to be shared company-wide across departments, the system of the present invention can easily construct an environment without newly installing a file server.

(5) By implementing the update information notifying system and update information notifying method of the present invention, a file handled by an existing business program or the like can be used as it is as shared information. That is, the current asset can be used as a shared asset without converting the information by a specific method, and the information can be unified.

(6) For security functions such as update authority for shared files, basic software (OS)
Since it can be performed in the existing environment such as the file management program and the business programs already used, a system that is conscious of information sharing can be easily operated from the security aspect.

[Brief description of drawings]

FIG. 1 is a system configuration diagram showing an embodiment of an update information notification system of the present invention.

FIG. 2 is a list of items showing the contents of environment setting information registered in a file server by an environment setting unit.

FIG. 3 is an item list showing the contents of mail list information registered in a file server by a mail list registration means.

FIG. 4 is a process flow showing a flow of shared file monitoring means, update information HTML conversion means, and notification mail transmission means.

FIG. 5 is a list of items showing the contents of each information created when monitoring a shared file.

[Explanation of symbols]

101: file server 103: client (administrator) 104: client (updater) 105: client (referencer) 106: environment setting means 107:
Mail list registration means 108: Shared file monitoring means 109: Update information HTML conversion means 110: Notification mail transmission means 113: Sharing target holder

Claims (5)

[Claims] 1. A monitoring unit for grasping an update status of a shared file on a file server, and a notifying section for automatically notifying a user of a result of the update status, wherein the monitoring unit is connected via a network. Environment setting means for setting in advance instructions to monitor the status of shared files registered / updated / deleted on the file server from multiple computers, and the update status of shared files in shared folders based on the settings And a shared file monitoring unit that recognizes the shared file update information acquired by the monitoring unit, so that the notification unit can directly refer to the shared file on the file server from the computer connected via the network. Update information H that generates link information, etc.
An update information notifying system comprising: a TML conversion means, a mail list registration means for notifying only the related users of the contents thereof, and a notification mail transmission means for transmitting an electronic mail. 2. The environment setting means registers in advance the following four pieces of information in the file server as environment setting information from a screen of a computer connected to the file server via a network. Update information notification system described. (1) As the file server environment information, the computer name of the file server and the shared folder path, and the log file name, work folder path, and database folder path used when executing the monitoring process. (2) As the mail server environment information, the mail server name and the sender mail address of the notification mail. (3) As the notification mail information, a mail transmission flag for instructing whether or not to send an initial notification mail when the environment of the update information notification system is constructed, and a mail title described in the notification mail. (4) As monitoring execution information, a monitoring cycle that specifies when to monitor the change status of shared files and a monitoring shop folder that is a monitoring target in the shared folder, and the monitoring result and the user are linked. Surveillance shop keyword. 3. The shared file monitoring means acquires information of all folders and files existing in the shared folder by the file information acquisition function, and the file name or folder name existing in the shared folder, Generate the shared name folder information of the path name, attribute and size for the file or folder and the updated date and time,
The update information notification system according to claim 1, wherein the shared folder information created in the previous monitoring process is compared with the newly created shared folder information, and difference information is created. 4. The update information HTML conversion means, based on the difference information and the environment setting information created by the environment setting means, the path name and update date and time of the shared file updated for each monitoring shop folder. The update information notifying system according to claim 1, wherein the update information HTML is created by converting the above into an HTML format. 5. A user for causing the mail list registration means to notify the user of the update information of the shared file as mail list information in advance from the screen of the computer connected to the file server via the network by e-mail. It is characterized by registering the name and the mail address of the user and the mail sending flag for each user indicating whether to send the notification mail and the keyword of the watch shop folder related to the user in the file server The update information notification system according to claim 1.