JP2004102745A - Document preparation system and document preparation method - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a document preparation system by which a document to be prepared in the prescribed form as a rule is prepared by effectively utilizing inputted data and the documents having a plurality of matters for discussion using the same document form are collectively prepared. <P>SOLUTION: The document preparation system 100 comprises: a scanner 101 fetching picture data on an original prepared in the specified form; a CPU 107 selecting the matter for discussion and an item to be inserted into the picture data from existing data with the specified item inputted for every matter for discussion, assigning the location and range for inserting the existing data corresponding to the selected item into the picture data for every item to prepare document data with the selected item inserted into the picture data; and a printer 108 printing the document data. <P>COPYRIGHT: (C)2004,JPO

Description

[0001]
TECHNICAL FIELD OF THE INVENTION
The present invention relates to a document creation system and a document creation method. In particular, the present invention relates to a document creation system and a document creation method that are defined to be created in a predetermined format.
[0002]
[Prior art]
2. Description of the Related Art As a conventional document preparation system, in particular, a document preparation system that is prescribed to be prepared in a predetermined format is disclosed in, for example, Japanese Patent Application Laid-Open No. 9-34958.
[0003]
As shown in FIG. 11, a document processing system 430 described in Japanese Patent Application Laid-Open No. 9-34958 includes a scanner 431 for reading manuscript image data of a manuscript created in a predetermined document form, A display device 432 for displaying data, a keyboard device 433 for inputting an input range of additional content and the additional content with respect to the document image data displayed on the display device 432, and an input from the keyboard device 433. A document processing device 434 for taking in the contents to be added and creating document data, and a printing device 435 for printing the document data. The scanner device 431 reads document image data of a document, and reads the read document image data. Input the additional contents with the keyboard device 433 to the I had to perform the printing by the print unit 435 in the state that have incorporated the write-once content to Jideta.
[0004]
[Patent Document 1]
JP-A-9-34958 [0005]
[Problems to be solved by the invention]
However, the document processing system 430 has a configuration in which the additional content is input to the original image data read by the scanner device 431 using the input device, so that it is not possible to insert data that has already been input.
[0006]
In addition, the original document image data must be read by the scanner device 431 for each case, which is inconvenient when creating documents for a plurality of cases in the same document form.
[0007]
Therefore, the present invention can effectively use already input data to create a document that is defined to be created in a predetermined format, and can use a plurality of documents using the same document form. It is an object of the present invention to provide a document creation system and a document creation method that can create documents of a case collectively.
[0008]
[Means for Solving the Problems]
In order to solve the above problems, a first invention of the present invention is a method for acquiring image data of an original document created in a predetermined format and existing data in which predetermined items are input for each case. A case and an item to be inserted into the image data are selected, and a position and a range for inserting the existing data corresponding to the selected item into the image data are designated for each selected item, and the selected item is Provided is a document creation system having control means for creating document data inserted into image data for each selected matter, and printing means for printing the document data.
[0009]
A document creation system according to the present invention is a system for creating a document required to be created in a predetermined format, such as a slip, an invoice, a delivery note, and the like.
[0010]
As a capturing means for capturing original image data created in a predetermined format, for example, there is a scanner or the like, and such capturing means captures image data such as a slip in the form of a bitmap image or the like. .
[0011]
For example, items such as a name, an address, and a telephone number are input for each case of a customer or the like, and these are stored as existing data, and a case and an item to be inserted into image data are respectively selected.
[0012]
For example, existing data may be displayed on a screen such as a display or the like, and may be selected by a GUI (Graphical User Interface) using a keyboard, a mouse, or the like.
[0013]
The position and range in which existing data corresponding to the selected item is inserted into the image data are designated for each selected item.
[0014]
In this case as well, the image data may be displayed on a screen such as a display, and the position and range may be designated with a keyboard or mouse using a GUI.
[0015]
In this way, by selecting the case and item of the existing data to be inserted into the image data, and specifying the position and range to be inserted into the image data, the control means such as a CPU (Central Processing Unit) selects the image data. Create document data with the inserted items.
[0016]
Then, the document data created in this way can be printed by a printing means such as a printer, thereby creating a document.
[0017]
Further, by enabling the control unit to edit the document data created in this way, for example, the document data is displayed on a screen such as a display, and the user can add or edit the document data with a keyboard or mouse using a GUI. It is convenient to be able to make corrections.
[0018]
Furthermore, the control means associates the item inserted into the image data of the existing data with the item on the document data, and the retouching / correction performed on the item inserted into the image data of the existing data is Immediately reflected on the item on the document data, and any additions and corrections made on the item on the document data are immediately reflected on the item of the existing data into which the image data is inserted. By doing so, it is possible to save time and effort in adding and modifying.
[0019]
Also, by enabling the control means to adjust the position of the image data inserted in the document data, the appearance of the document data can be adjusted.
[0020]
As a method of adjusting the position, for example, by setting a reference point on the document data, the lower side of the insertion range of the image data in the horizontal direction of the reference point can be adjusted, or the reference point can be adjusted in the vertical direction of the reference point. There is a method of adjusting the left end of the insertion range of certain image data.
[0021]
Also, by storing the document data created in this way in a storage means such as a hard disk, the once created document can be used many times, which is convenient.
[0022]
Also, the second invention of the present invention is a computer, a capturing means for capturing image data of a document created in a predetermined format, from the existing data in which predetermined items are input for each case to the image data A case and an item to be inserted are selected, a position and a range for inserting the existing data corresponding to the selected item into the image data are designated for each selected item, and the selected item is inserted into the image data. The present invention provides a computer program for functioning as control means for creating the created document data for each selected case, and printing means for printing the document data.
[0023]
A second invention of the present invention is an invention of a computer program for realizing the document creation system according to the first invention by a computer.
[0024]
Therefore, by allowing the control means to edit the document data, it is possible to make additions or corrections to the created document data, and to add the items inserted into the image data in the existing data. By associating the item with the item on the document data, if one item is added or modified, the added or modified item is reflected on the other item, which is convenient.
[0025]
Further, by enabling the control means to adjust the position of the item inserted into the document data, the appearance of the document data can be adjusted, and further, the computer can store the document data. By functioning as a means, the document data once created can be reused, which is convenient.
[0026]
The above-described computer program can be distributed by storing it in a computer-readable storage medium.
[0027]
According to a third aspect of the present invention, there is provided a capturing step of capturing image data of a manuscript created in a predetermined format, and a case of inserting existing data in which predetermined items are inputted for each case into the image data. And an existing data selecting step of selecting an item, and a position and a range for inserting the existing data corresponding to the item selected in the existing data selecting step into the image data for each item selected in the existing data selecting step. A designation step of designating; a document data creation step of creating document data in which the existing data selected in the existing data selection step is inserted into the image data for each case selected in the existing data selection step; And a printing step of printing document data.
[0028]
According to a third aspect of the present invention, the above-described first aspect is a method aspect.
[0029]
Therefore, by further having an editing process capable of editing the created document data, it is possible to make additions or corrections, and the items inserted into the image data and the items on the document data in the existing data It is convenient to add or modify the item inserted into the image data in the editing process, so that the item of the existing data is reflected in the item.
[0030]
In addition, by enabling the positions of the items inserted in the document data to be adjusted, the appearance of the document data can be adjusted, and the document data can be stored once so that it can be stored. This is convenient because the user can use the document data again.
[0031]
BEST MODE FOR CARRYING OUT THE INVENTION
FIG. 1 is a schematic configuration diagram of a document creation system 100 according to an embodiment of the present invention.
[0032]
The document creating system 100 selects a case and an item to be inserted into the image data from the scanner 101 as the capturing unit and the existing data displayed on the display 103, and inserts the existing data into the image data displayed on the display 103. CPU 107 as control means for creating document data in which the position and range are designated and the selected item is inserted into the image data; printer 108 as printing means for printing document data; and storage means for saving document data And a hard disk 104.
[0033]
The document creation system 100 stores image data captured by a scanner 101 as a capturing unit that captures an original document in a main memory 102 and displays the image data on a display 103.
[0034]
Then, the existing data stored in the hard disk 104 is called into the main memory 102 and displayed on the display 103 together with the image data.
[0035]
In the existing data, predetermined items are input for each case. From the display on the display 103, the case to be inserted into the image data is selected using the mouse 105 and the keyboard 106, and the items of the existing data to be inserted into the image data are selected. Select
[0036]
After selecting a case and an item to be inserted into the image data, a position and a range for inserting necessary data from the existing data are designated using the mouse 105 and the keyboard 106 on the image data displayed on the display 103.
[0037]
Then, by issuing an instruction to insert the existing data into the image data to the CPU 107 using the mouse 105 or the keyboard 106, the data corresponding to the selected item of the selected case is inserted into the image data. After the data is created and stored in the main memory 102, it is displayed on the display 103.
[0038]
The document data displayed on the display 103 can be added or corrected using the mouse 105 or the keyboard 106, and the position where the existing data is inserted can be adjusted.
[0039]
Note that the items inserted in the document data and the items of the existing data are linked to each other, and the addition, correction, or deletion made on one of them is reflected on the other.
[0040]
The document data displayed on the display 103 is printed by the printer 108 by issuing a print command with the mouse 105 or the keyboard 106, and is saved on the hard disk 104 by issuing a save command with the mouse 105 or the keyboard 106. .
[0041]
A method of using the document creation system 100 configured as described above will be described with reference to FIGS.
[0042]
FIG. 2 is a configuration example of the existing data 110.
[0043]
Here, in the existing data 110, one of the rows 111 in the horizontal direction is configured to input data of one customer, and the code number item 112a and the company name item 112b for each customer are arranged in the vertical column. A phonetic item 112c, a telephone number item 112d, a fax number item 112e, a department item 112f, a postal code item 112g, and an address item 112h are input separately for each item.
[0044]
In the existing data 110 shown in FIG. 2, data of one customer is input in one line. For example, as shown in FIG. 8, one sheet 117A, 117B , 117C may be entered.
[0045]
As described above, in a case where data of one customer is input to one sheet 117A, 117B, or 117C, one sheet 117A, 117B, It is necessary to match the position of the input item on all sheets 117A, 117B and 117C so that selection on 117C is sufficient.
[0046]
The shipping instruction 113 captured by the scanner 101 is displayed on the display 103 as shown in FIG.
[0047]
As shown in FIG. 4, a line in which customer data necessary for creating a document is input from existing data 110 displayed on display 103 using mouse 105 or keyboard 106. Select (here, customers from the second row to the tenth row are selected).
[0048]
As shown in FIG. 5, a field 114 for inserting a code number, a field 115 for inserting an address, and a field 116 for inserting a company name are designated by a mouse 105 in a shipping instruction 113 displayed on a display 103. Specify by doing.
[0049]
In this case, it is also possible to superimpose and display the grid lines on the shipping instruction 113 for convenience when specifying the range with the mouse 105.
[0050]
As shown in FIG. 6, the item to be inserted into the shipping instruction 113 from the existing data 110, here, the item 112 b of the company name is selected by dragging with the mouse 105, and specified by the shipping instruction 113. The company name is inserted into the shipping instruction 113 by dropping it in the column 116 for inserting the company name.
[0051]
Similarly, by dragging and dropping a column 114 for inserting a code number and a column 115 for inserting an address, customer data can be inserted from the existing data 110.
[0052]
When the specification of the items to be inserted in all the columns specified in FIG. 5 is completed, as shown in FIG. 7, the shipping instruction 113 in which the predetermined items are inserted in the specified position and range is obtained. Created for each customer.
[0053]
The size of the character is automatically adjusted according to the size of the column designated in FIG.
[0054]
The shipping instruction 113 created in this way can be printed by the printer 108 or can be stored in the hard disk 104.
[0055]
The shipping instruction 113 created in this way can be added, deleted, changed, or deleted on the keyboard 106 by designating the inserted character portion with the mouse 105.
[0056]
Here, the item inserted in the shipping instruction 113 and the item of the existing existing data 110 are linked, and the addition, change or deletion of the character made in the shipping instruction 113 is also performed in the existing data 110. The addition, change, or deletion of the character that is reflected in the existing data 110 is also reflected in the shipping instruction 113.
[0057]
Also, although not shown, by pressing the vertical position adjustment button on the GUI using the mouse 105 or the keyboard 106, the left end of the column 114 for inserting the code number located at the left end is used as a reference. The left end positions of the column 115 for inserting an address and the column 116 for inserting a company name can be matched.
[0058]
Here, although not shown, by pressing the horizontal position adjustment button on the GUI, the horizontal position is adjusted to the lower side of the leftmost column of the columns arranged side by side, and the horizontal position adjustment button is positioned next to the leftmost column. You can also adjust the position of the lower side of the column.
[0059]
FIG. 9 is a flowchart illustrating a procedure for creating a document using the document creation system 100.
[0060]
First, image data of a document is fetched using the scanner 101 (S201), and existing data is called up (S202).
[0061]
A case to be inserted into the image data is selected from the called existing data (S203), and all cases to be inserted are selected (S204). Then, a position and a range of inserting the existing data into the image data are designated (S205).
[0062]
When the specification of the insertion position and the range of the existing data is completed (S206), the items to be inserted into the image data among the existing data are cut and pasted into the range specified in S205 (S207).
[0063]
After cutting and pasting the entire range specified in S205, document data is created for each case selected in S203 (S208).
[0064]
The created document data is checked, and if necessary, editing or alignment is performed (S210). If the editing and alignment are completed (S211), printing (S212, S213) is performed and saved (S214). , S215).
[0065]
The document creation system 100 according to the above-described embodiment can also be provided by a computer program described in a computer-readable language.
[0066]
When the computer is operated by the computer program, for example, a memory for storing the program is provided in the computer, and the computer program is stored in the memory.
[0067]
By reading the computer program from the memory, the computer can execute the above-described operation according to the computer program.
[0068]
Next, a storage medium storing a program for performing the functions of the document creation system 100 according to the above-described embodiment will be described below.
[0069]
The functions of the microcomputer described above can be realized as a program including various commands, and can be provided via a computer-readable storage medium.
[0070]
In this specification, the term “storage medium” shall include any medium on which data can be recorded. FIG. 10 shows various examples of the storage medium.
[0071]
Examples of the storage medium include a disk-type storage medium 320 such as a CD-ROM (Compact Disk-ROM) and a PD, a magnetic tape, a MO (Magneto Optical Disk), a DVD-ROM (Digital Video Disk-Read Only Memory), Memory chips 322 such as a DVD-RAM (Digital Video Disk-Random Access Memory), a flexible disk 321, a RAM (Random Access Memory) and a ROM (Read Only Memory), and an EPROM (Erasable Programmable OPM). Rea d Only Memory), smart media (registered trademark), flash memory, rewritable card type ROM 323 such as a compact flash (registered trademark) card, and a hard disk 324, and any other suitable means for storing programs are used. be able to.
[0072]
This storage medium can be created by programming each function of the above-described microcomputer using a computer-readable program language, and recording the program on the above-described storage medium capable of recording a program. it can.
[0073]
Alternatively, a hard disk provided in a server can be used as a storage medium.
[0074]
Further, the storage medium according to the present invention can also be created by storing the above-described computer program in the above-described storage medium and reading the computer program by another computer via a network.
[0075]
As the computer 325, a personal computer, a desktop computer, a notebook computer, a mobile computer, a laptop computer, a pocket computer, a server computer, a client computer, a workstation, a host computer, or the like can be used.
[0076]
【The invention's effect】
Since the present invention has been configured as described above, it is possible to effectively use existing data that has already been input, to create a document that is to be created in a predetermined format, and to create the same document. Documents of multiple cases using the form can be created at once.
[Brief description of the drawings]
FIG. 1 is a schematic configuration diagram of a document creation system 100.
FIG. 2 is a configuration example of existing data 110;
FIG. 3 is a display example of a shipping instruction sheet 113.
FIG. 4 is a selection example when selecting a required matter from existing data 110;
FIG. 5 is a specification example when specifying a position and a range for inserting necessary data from existing data 110 in a shipping instruction 113;
FIG. 6 shows an example of a command for selecting a required item from existing data 110 and issuing a command to insert it into shipping instruction 113;
7 is an example of a created shipping instruction 113. FIG. 8 is a modified example of the existing data 110.
9 is a flowchart showing a document creation procedure. FIG. 10 is an example of a storage medium and a computer. FIG. 11 is a schematic configuration diagram of a conventional document creation system 330.
[Explanation of symbols]
Reference Signs List 100 Document creation system 101 Scanner 102 Main memory 103 Display 104 Hard disk 105 Mouse 106 Keyboard 107 CPU
108 Printer 110, 117 Existing data 113 Shipping instruction

Claims (16)

Capturing means for capturing image data of a document created in a predetermined format;
A case and an item to be inserted into the image data are selected from existing data in which predetermined items are input for each case, and a position and a range for inserting the existing data corresponding to the selected item into the image data are selected. A control unit for creating for each selected case document data in which the specified item is specified and the selected item is inserted into the image data;
A document creation system having a printing unit for printing the document data. 2. The document creation system according to claim 1, wherein the control unit is capable of editing the document data. The control means associates an item inserted into the image data of the existing data with an item on the document data, and is performed on an item inserted into the image data of the existing data. Additions, corrections or deletions are immediately reflected in the items on the document data, and additions, corrections or deletions made on the items on the document data are immediately reflected on the image data in the existing data. The document creation system according to claim 1, wherein the document is reflected in the inserted item. The document creation system according to claim 1, wherein the control unit is capable of adjusting a position of the image data inserted in the document data. The document creation system according to claim 1, further comprising a storage unit that can store the document data. Computer
Capturing means for capturing image data of a document created in a predetermined format,
A case and an item to be inserted into the image data are selected from existing data in which predetermined items are input for each case, and a position and a range for inserting the existing data corresponding to the selected item into the image data are selected. Control means for creating, for each selected case, document data in which each of the selected items is specified and the selected item is inserted into the image data;
A computer program for functioning as printing means for printing the document data. The computer program according to claim 6, wherein the computer program allows the control unit to edit the document data. The computer program associates the item inserted in the image data in the existing data with the item in the document data by the control means, and is inserted in the image data in the existing data. Additions and corrections made to the items are immediately reflected in the items on the document data, and additions and corrections made to the items on the document data are immediately reflected in the image data in the existing data. 8. The computer program according to claim 6, wherein the program is reflected in an item inserted. 9. The document creation system according to claim 6, wherein the computer program can adjust a position of the image data inserted into the document data by the control unit. The computer program according to claim 6, wherein the computer program causes the computer to function also as a storage unit that can store the document data. A computer-readable storage medium storing the computer program according to any one of claims 6 to 10. A capturing process of capturing image data of a document created in a predetermined format;
An existing data selection step of selecting a case and an item to be inserted into the image data from existing data in which predetermined items are input for each case,
A designation step of designating a position and a range for inserting the existing data corresponding to the item selected in the existing data selection step into the image data for each item selected in the existing data selection step;
A document data creating step of creating document data in which the existing data selected in the existing data selecting step is inserted into the image data, for each case selected in the existing data selecting step,
A printing process for printing the document data. 13. The method according to claim 12, further comprising an editing step of editing the document data. 14. The method according to claim 13, wherein the items edited in the editing process are reflected on items inserted into the image data in the existing data. The method according to claim 12, further comprising an adjusting step of adjusting a position of the image data inserted in the document data. 16. The document creation method according to claim 12, further comprising a storage step of storing the document data.

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