JP2005190497A - Schedule management method and apparatus - Google Patents

Abstract

PROBLEM TO BE SOLVED: To set a follow-up date and time for an answer request, an attendance request, etc. in an apparatus for managing a schedule reserved by another user, and to reduce follow-up work by hand by telephone or the like.
A schedule management table 1 stores a reservation schedule received from another user and a follow-up list attached thereto. The schedule management unit 3 registers the reservation schedule received from other users and the follow-up list in the schedule management table 1. The follow-up monitoring unit 4 executes the follow-up contents set at the follow-up date and time set in the follow-up list. As a result, a response request message or an attendance request message is displayed on the display device 5.
[Selection] Figure 1

Description

  The present invention relates to an apparatus that performs schedule management, and more particularly, to an apparatus that manages a schedule reserved by another user.

  In a conventional schedule management device, as described in, for example, Japanese Patent Laid-Open No. 5-189442 (Patent Document 1), when a conference is held, the schedule availability of conference attendees is confirmed, and a schedule reservation is made. Is possible. However, there are people who have made a reservation for the schedule but do not respond to attendance, and may be forgotten if the meeting is not held in the near future, eventually confirming attendance by telephone etc. or attending the day before the meeting In many cases, actions were not performed as expected.

Japanese Patent Laid-Open No. 5-189442

  According to the above prior art, since there is no means for following up the reserved schedule, the person is followed by telephone or the like.

  An object of the present invention is to solve this problem and improve efficiency by reducing unnecessary work.

  In the present invention, a follow-up list is attached to the reservation schedule, the follow-up list is set with the date and time of follow-up, and the follow-up contents are monitored. It is characterized by a schedule management device provided with follow-up means for executing up-contents.

  For example, the follow-up contents include requesting an answer as to whether or not to attend a meeting set according to a reservation schedule, and requesting attendance at this meeting.

  When the follow-up means arrives at the follow-up date and time, an action set in the follow-up list, such as an answer request or an attendance request, is performed, so that it is possible to reduce work to follow up manually.

  According to the present invention, since the follow-up is automatically performed when the follow-up date and time is reached, it is possible to reduce the follow-up work through manual work by telephone or the like.

  Hereinafter, an embodiment of the present invention will be described in detail with reference to the drawings.

  FIG. 1 is a block diagram showing the configuration of the schedule management apparatus of this embodiment. Reference numeral 1 denotes a schedule management table for storing schedules set by the schedule management apparatus and schedules reserved by other schedule management apparatuses. Reference numeral 2 denotes a reservation user table for storing a list of users who have reserved a schedule when making a reservation for a schedule for a user of another schedule management apparatus. 3 registers a schedule in the schedule management table 1, refers to the reservation user table 2 and transmits a reservation schedule to other users, and when an answer arrives from another user, the response is sent to the reservation user table 2 It is a schedule management unit registered in A follow-up monitoring unit 4 performs follow-up at a date and time set according to a follow-up list attached to the reservation schedule registered in the schedule management table 1. A display device 5 displays the contents of the schedule management table 1 and the reservation user table 2 via the schedule management unit 3 and displays the follow-up message output from the follow-up monitoring unit 4. Reference numeral 6 denotes an input device such as a keyboard for setting a schedule in the schedule management table 1 via the schedule management unit 3, instructing to transmit a reservation schedule, and inputting an answer. 7 is interposed between the display device 5 and the input device 6 and the schedule management unit 3 and the follow-up monitoring unit 4, interprets a command input from the input device 6, instructs these processing units, An input / output unit that edits data received from the processing unit and displays the data on the display device 5. 8 is connected to another schedule management device via a communication path, transmits a reservation schedule from the schedule management unit 3, transmits a response from the follow-up monitoring unit 4, or receives from another schedule management device This is a transmission / reception unit that delivers a reservation schedule to the schedule management unit 3 and delivers received responses to the schedule management unit 3. Reference numeral 9 denotes a security table for setting authority of other users when a schedule is reserved.

  The schedule management apparatus can be realized by an information processing apparatus such as a personal computer, a workstation, or a computer. The schedule management table 1, the reserved user table 2, and the security table 9 are files and tables stored in the storage device of this information processing apparatus. The schedule management unit 3 and the follow-up monitoring unit 4 are realized by executing a program stored in the information processing apparatus. The input / output unit 7 and the transmission / reception unit 8 are realized by hardware and software of the information processing apparatus. The display device 5 and the input device 6 are peripheral devices or terminal devices connected to the information processing device. Although the schedule management apparatus shown in FIG. 1 is assumed to be provided for each user, a single schedule management apparatus may centrally manage a plurality of users. At this time, the display device 5 and the input device 6 are terminal devices connected to the schedule management device, and the other schedule management devices described above may be read as other terminal devices. Further, the schedule set by the schedule management device may be read as the schedule set by the user from the input device 6. At this time, the other display device 5 and input device 6 are connected to the transmission / reception unit 8 via the communication path.

  When a reference request for the schedule management table 1 is received from the input device 6 via the input / output unit 7, the schedule management unit 3 displays the contents of the schedule management table 1 on the display device 5 via the input / output unit 7. When there is a schedule setting request from the input device 6, the schedule management unit 3 registers this schedule in the schedule management table 1. Further, when there is a reservation schedule transmission request from the input device 6, the schedule management unit 3 assembles a message composed of the reservation schedule and the follow-up list and addresses it to each user registered in the reservation user table 2. The data is transmitted via the transmission / reception unit 8. When a reservation schedule is received from another schedule management device via the transmission / reception unit 8, the schedule management unit 3 refers to the security table 9 to check the other user and then registers this reservation schedule in the schedule management table 1. To do. The follow-up monitoring unit 4 monitors the timing of the follow-up list attached to the reservation schedule in the schedule management table 1 and displays a request message on the display device 5 via the input / output unit 7 when the date and time comes. When an answer is input from the input device 6, the follow-up monitoring unit 4 registers this answer in the schedule management table 1 and transmits it to another schedule management device via the transmission / reception unit 8. The same applies when an answer already registered in the schedule management table 1 is changed. When a response is received from another schedule management device via the transmission / reception unit 8, the schedule management unit 3 stores or updates the response for the other user on the reserved user table 2. When a reference request for the reservation user table 2 is input from the input device 6 via the input / output unit 7, the schedule management unit 3 displays the contents of the reservation user table 2 on the display device 5 via the input / output unit 7. To do.

  FIG. 2 is a diagram illustrating the data format of the schedule management table 1 by way of example. The schedule 21 is a schedule set from the input device 6 and a schedule reserved from another schedule management device or terminal device, and includes date and time, place, and contents as shown in the figure. The reservation flag 22 is a flag indicating whether or not the schedule is a reservation schedule. When it is “1”, it indicates a schedule reserved by another user. When it is “0”, the user of the schedule management device or the terminal device. Indicates that the schedule is set. The partner user 23 is the name, identification code, identification code of the schedule management device or terminal device, etc. of the partner user who made a reservation in the case of a reservation schedule. The follow-up list 24 is a follow-up message attached to the reservation schedule, and includes a follow-up date and time and details of the follow-up. In FIG. 2, the date and time for requesting an attendance at the meeting and the date and time for requesting attendance are set. If it is possible to determine whether or not the reservation schedule is based on the presence or absence of the follow-up list 24, the reservation flag may not be provided. When the answer request 25 is set in the follow-up list, the answer result 25 stores the contents of the answer made to the answer request. The initial value of the answer result 25 is a space. When the schedule management device manages a plurality of users, the schedule management table 1 is provided for each user.

  The reservation user table 2 is a list of partner users provided in correspondence with the reservation schedule to be transmitted to other users, and stores the answer result in correspondence with the partner user. When the schedule management device manages a plurality of users, the reserved user table 2 is provided for each user.

  The security table 9 is a table for setting the authority to accept the reservation schedule received from other users for each user, and the user name, identification code, schedule management device or terminal device of the other user to accept. An identification code or an unacceptable name or identification code is set.

  When there is a schedule setting request from the input device 6, the schedule management unit 3 registers this schedule in the schedule management table 1 as the schedule 21 and sets the reservation flag 22 to 0. Further, when there is a reservation schedule transmission request from the input device 6, the schedule management unit 3 registers the input name and identification code of the other user in the reservation user table 2 provided corresponding to the reservation schedule, and inputs The reservation schedule and the follow-up list are transmitted to each registered user via the transmission / reception unit 8.

  FIG. 3 is a flowchart showing a process flow of the schedule management unit 3 when a reservation schedule is received from another user. When the schedule management unit 3 receives the reservation schedule and the follow-up list from other users via the transmission / reception unit 8 (step 31), the schedule management unit 3 recognizes the identification codes of the user and the other users, 9 (step 32), it is determined whether the partner user has the authority to make a schedule reservation (step 33). Here, the user's schedule management table 1 may be referred to to check whether another schedule has already been entered at the date and time specified in the reservation schedule. If it is not allowed to set a reservation schedule at the same date and time as other schedules, it is impossible to make a reservation here. If reservation is possible (step 33 YES), if there is a reservation flag, this is set to 1 (step 34), and the schedule 21, reservation flag 22, partner user 23 and follow-up list 24 are registered in the schedule management table 1. (Step 35). Finally, a message indicating that the reservation has been completed normally is transmitted to the user who has transmitted the reservation schedule (step 36). If the reservation is impossible (NO in step 33), a message indicating that the reservation cannot be made is transmitted to the user who transmitted the reservation schedule (step 37). The schedule management unit 3 on the reservation message transmission side that has received these messages displays the availability of the reservation on the display device 5 via the input / output unit 7 for each partner user.

  FIG. 4 is a flowchart showing a process flow of the follow-up monitoring unit 4 that executes the follow-up list 24. The follow-up monitoring unit 4 performs monitoring by a timer at regular time intervals (step 41), and refers to the follow-up list 24 of the schedule management table 1 when time-out occurs to determine whether there is an item that has reached the date and time of follow-up. (Step 42). If there is a reservation flag 22, only the schedule with the reservation flag 22 of 1 needs to be checked. If there is a follow-up target (YES in step 42), it is determined whether or not the follow-up target is an answer request (step 43). If it is an answer request (step 43 YES), it is determined whether an answer has been made with reference to the answer result 25 (step 44). If the answer result 25 is a space (NO in step 44), the input / output unit 7 is activated to display a message for requesting an answer on the display device 5 via the input / output unit 7 (step 45), and the process returns to step 42. If the answer result 25 has already been stored (step 44 YES), the process returns to step 42. If the follow-up target is an attendance request (NO in step 43), the input / output unit 7 is activated to display an attendance request message for the conference set in the schedule 21 on the display device 5 (step 46), and the process returns to step 42. . The content of the attendance request message may be changed according to the content of the answer result 25. For example, if the answer result 25 is “attendance”, “Please attend because the attendance response has been received.” If it is “absent”, please “substitute attendance” or request to attend When there is no response result 25, such as when no message is displayed, “No response yet, but please attend.” In particular, in the case of an attendance request message, it is effective to display a message and emit a warning sound such as a buzzer. Note that the monitoring means and the execution means may be separated such that steps 41 to 44 in FIG. 4 are performed by the follow-up monitoring means and steps 45 and 46 are performed by the follow-up execution means. In addition, it is possible to apply a well-known technique for flagging and distinguishing the follow-up contents that have been followed up, or retrying when a message cannot be displayed on the display device 5 due to a power interruption or the like. Not detailed.

  According to the present embodiment, the user who has received the reservation message does not need to respond immediately, but only needs to respond when there is a response request to be followed at an appropriate timing. It is convenient for both the user who makes the reservation and the user who receives the reservation. Moreover, the answer result 25 once answered can be changed later, and if the answer result 25 is changed, it is reflected in the reserved user table 2 of the user who made a reservation immediately. In addition, since the attendance request can be followed on the day of the meeting following the response request, there is no need to request attendance by telephone or fax. Further, when requesting attendance, the content of the message is changed according to the latest answer result 25, so that flexible follow-up is possible.

It is a block diagram which shows the structure of the schedule management apparatus of an Example. It is a figure which shows the data format of the schedule management table 1 of an Example. It is a flowchart which shows the flow of a process of the schedule management part 3 of an Example when a reservation schedule is received from another user. It is a flowchart which shows the flow of a process of the follow-up monitoring part 4 of the Example which performs the follow-up list | wrist 24. FIG.

Explanation of symbols

  1: schedule management table, 3: schedule management unit, 4: follow-up monitoring unit, 24: follow-up list.

Claims (6)

The schedule has a schedule set by a user and a schedule reserved by another user, and the reserved schedule is a method for managing a schedule based on a schedule management table attached with a date and time to follow up on a follow-up item. And
Registering the schedule set by the user in the schedule management table, registering a reservation schedule received from another user in the schedule management table,
A schedule management method comprising: monitoring the follow-up date and time, and starting to execute a predetermined follow-up when the date and time is reached.   The schedule management method according to claim 1, wherein the follow-up includes requesting an answer as to whether or not to attend a meeting set by the reserved schedule.   The schedule management method according to claim 1, wherein the follow-up includes requesting attendance to a meeting set by the reserved schedule. A schedule management table having a schedule set by a user and a schedule reserved by another user, the reserved schedule being accompanied by a date and time to follow up on a follow-up matter;
A schedule management means for registering the schedule set by the user in the schedule management table and registering a reservation schedule received from another user in the schedule management table;
The schedule management comprising: follow-up means for monitoring the follow-up date and time and starting to execute a predetermined follow-up when the date and time is reached   5. The schedule management apparatus according to claim 4, wherein the follow-up includes requesting an answer as to whether or not to attend a meeting set by the reserved schedule.   The schedule management apparatus according to claim 4, wherein the follow-up includes requesting attendance at a meeting set by the reserved schedule.

Images