JP2009020553A - Device and program for managing electronic file - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To display the important part of a file name in an electronic file even when the number of characters to be displayed is limited in a display part. <P>SOLUTION: A setting part 11 sets name change rule information having a character extraction rule with respect to the file name of the electronic file. A storage part 9 stores the name change rule information. A name changing part 7 changes a character string extracted by the extraction rule based on the name change rule information from the storage part 9 into the file name of a printing job concerning the electronic file inputted from an application program 1, and then, outputs the file name to a printing processing part 13. <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

  The present invention relates to an electronic file management apparatus and an electronic file management program, and more particularly, to an improvement of an electronic file management apparatus and an electronic file management program that are suitable for mounting on, for example, a multi-function peripheral (MFP) or a printer.

  A multifunction machine or the like has a function of storing and printing document files and image files created by an application program, and can display the file names of these document files and image files on a display unit.

  However, if an appropriate file name is assigned to the document file or image file, it becomes difficult to determine the contents of the document file or image file from the file name displayed on the display unit. Ingenuity is necessary.

  For example, Japanese Patent Laying-Open No. 2005-293225 (Patent Document 1) is such a technique.

  This patent document 1 describes a print job generation procedure for generating a print job, a character character extracted from a print job name, and a table in which the extracted character type is displayed on a display screen of a printing apparatus. The print job is executed simply by clicking the print menu. The conversion procedure converts the character type into a character type that can be displayed on the display screen, and the print job transmission procedure that is transmitted to the printing apparatus. At the same time, the print job name is reliably displayed on the display screen of the printing apparatus using some character type.

  Further, a technique such as Japanese Patent Application Laid-Open No. 2005-184778 (Patent Document 2) has been proposed.

This patent document 2 synthesizes a character to be combined with an image displayed on a monitor, an input means for inputting the image, and a character and an image input from the input means to be combined with an image displayed on the monitor. Compositing means for generating an image, instruction means for instructing recording of the composite image generated by the synthesizing means, and recording for recording the composite image generated by the synthesizing means in response to an instruction from the instruction means on a recording medium And a recording control means for recording on the recording medium by adding an identification symbol for identifying that the image to be recorded on the recording medium is a composite image to a part of the file name, It is easy to know the contents of an image from a file name, and management of recorded images is facilitated.
JP 2005-293225 A JP 2005-184778 A

  However, in Patent Document 1 described above, when the number of characters displayed on the display unit of the multifunction device is limited, there is a concern that even a character type that can be displayed on the display unit is too long to display an important part. Also in Document 2, since the identification symbol is added to a part of the file name, the file name tends to be long and may not be displayed on the display unit.

  The present invention has been made to solve such a problem, and the file name of the created electronic file can be changed to a short file name including a heavy character string to identify the electronic file. An object is to provide an electronic file management apparatus and an electronic file management program.

  In order to solve such a problem, an electronic file management apparatus according to the present invention stores a setting unit that sets name change rule information having a character string extraction rule for a file name of an electronic file, and the name change rule information Name of the storage unit and the electronic file input from the application program side, the character string extracted by the extraction rule based on the name change rule information from the storage unit is changed to the file name of the electronic file and the electronic file is output And a change unit.

  The electronic file management apparatus according to the present invention may have a display unit that displays the file name of the electronic file output from the name changing unit.

  In the electronic file management apparatus of the present invention, the setting unit sets name change rule information having a rule for extracting a character string other than a predetermined keyword, and the name change unit is configured to perform the electronic change based on the name change rule information. A configuration in which a character string other than the keyword is extracted from the file name of the file is also possible.

  In the electronic file management device of the present invention, the setting unit sets name change rule information having a rule for extracting a character string at a specific position in the file name, and the name change unit sets the name change rule information in the name change rule information. Based on the file name of the electronic file, a configuration for extracting the character string at the specific position is also possible.

  In the electronic file management apparatus of the present invention, the setting unit sets name change rule information having a rule for extracting the first and / or last predetermined number of characters in the file name, and the name change unit includes the name change rule. A configuration is also possible in which the predetermined number of characters at the beginning and / or end of the electronic file is extracted from the file name based on the information.

  In the electronic file management device of the present invention, the name changing unit may change the file name when the file name exceeds a predetermined number of characters.

  In the electronic file management program according to the present invention, the name change rule information having a character string extraction rule for the file name of the electronic file for a computer that controls the output by changing the file name of the electronic file input from the application program side. The character string extracted by the extraction rule based on the name change rule information from the storage unit for the electronic file input from the application program side. A name change process for changing the file name of the electronic file and outputting the electronic file is executed.

  In the electronic file management program of the present invention, a configuration for executing a display process for displaying the file name of the electronic file output by the name change process is also possible.

  In the electronic file management program of the present invention, the setting process sets name change rule information having a rule for extracting a character string other than a predetermined keyword, and the name change process is performed based on the name change rule information. A configuration in which a character string other than the keyword is extracted from the file name of the file is also possible.

  In the electronic file management program of the present invention, the setting process sets name change rule information having a rule for extracting a character string at a specific position in a file name, and the name change process is based on the name change rule information. A configuration in which the character string at the specific position is extracted from the file name of the electronic file is also possible.

  In the electronic file management program of the present invention, the setting process sets name change rule information having a rule for extracting the first and / or last predetermined number of characters in the file name, and the name change process includes the name change rule information. On the basis of the above, it is possible to extract the predetermined number of characters at the beginning and / or end from the file name of the electronic file.

  In the electronic file management program of the present invention, the name change process may be configured to execute a change process on the file name when the file name exceeds a predetermined number of characters.

  In such an electronic file management apparatus and electronic file management program according to the present invention, the name change rule information having the character string extraction rule for the file name of the electronic file is set from the setting unit, stored in the storage unit, and the application program side In the name change unit, the character string extracted by the extraction rule based on the name change rule information from the storage unit is changed to the file name of the electronic file, and the file whose name has been changed Since the file is output, the file name of the electronic file created by the application program can be changed to a short file name including a heavy character string to identify the electronic file.

  In the present invention, in the configuration in which the file name of the renamed electronic file is displayed, for example, the electronic file can be easily identified on a display unit with a limited number of display characters.

  In the present invention, in the configuration in which the character string other than the keyword is extracted from the file name of the electronic file based on the name change rule information having the rule for extracting the character string other than the predetermined keyword, the characteristic that contributes to the identification of the electronic file It can be changed to a file name including a character string.

  In the present invention, in the configuration in which the character string at the specific position is extracted from the file name of the electronic file based on the rename rule information having the rule for extracting the character string at the specific position in the file name, the identification of the electronic file is performed. It can be changed to a file name including a unique character string at a specific position that contributes to

  In the present invention, based on the name change rule information having a rule for extracting a predetermined number of characters at the beginning and / or end of the file name, in the configuration for extracting the number of characters at the beginning and / or end from the file name of the electronic file, It is possible to delete an unnecessary character string that is easily added to the beginning and / or end of a file name and change the file name to include a unique character string at a specific position that contributes to the identification of the electronic file.

  In the present invention, when the file name exceeds the predetermined number of characters, in the configuration in which the file name is changed to the file name, the file name is not changed when the file name does not exceed the predetermined number of characters, and the processing speed can be maintained. is there.

  Hereinafter, embodiments of the present invention will be described with reference to the drawings. The electronic file management program according to the present invention will be described in the process of describing the electronic file management apparatus of the present invention.

  FIG. 1 is a conceptual configuration diagram showing an embodiment of an electronic file management apparatus according to the present invention. For example, it constitutes a part of a printer.

  In FIG. 1, an application program 1 is a document creation (word processing) program that runs on a computer, for example. The application program 1 assigns a file name to an electronic file such as a document created by a user operation, and the OS (operating system) 3 It is what you pass. When the application program 1 instructs to print an electronic file, the electronic file is output as a print job.

  In many cases, the file name includes a character string automatically given by the application program 1 in addition to a character string arbitrarily given by the user to identify the contents of the electronic file.

  For example, a character string “weekly report (AA)” arbitrarily given by the user on the application program 1 is added to the character string “ABCDEWord... Doc” of the file name automatically assigned by the application program 1. A file name such as “ABCDEWord / Weekly Report (AA) .doc” is created.

  OS3 is a well-known basic software that manages a computer system and provides a basic user operating environment such as management functions such as process management, memory management, file management, and peripheral device management, network functions, and provision of a user interface. For example, the printer driver 5 has a function of passing a print job to the name changing unit 7 of the printer driver 5 via a built-in GDI (Graphic Device Interface).

  The printer driver 5 includes a name changing unit 7, a storage unit 9, a setting unit 11, and a print processing unit 13. The printer driver 5 is implemented by a CPU, a ROM that stores an operation program for the CPU, and the like. Specifically, it is built in the printer main body 15 or the like.

  The name changing unit 7 changes the file name based on name change rule information (described later) registered in the storage unit 9 for the file name in the print control data at the head of the print job input from the OS 3, and this file name Has a function of outputting the changed print job to the print processing unit 13. The file name changing process will be described later.

  The storage unit 9 sets and holds a plurality of name change rule information (programs) having an extraction rule for extracting a part of a meaningful character string in a file name in a print job, and receives instructions from the name change unit 7. This is a readable / writable storage unit that outputs the name change rule information to the name change unit 7.

  For example, if the registered name change rule information is displayed on a display unit (not shown), as shown in FIG. 2, it is managed as “Rule1.txt”, “Rule2.txt”, “Rule3.txt”. Has been.

  The setting unit 11 sets name change rule information having an extraction rule for a part of a meaningful character string in a file name. For example, a simple name input from a keyboard of an operation input unit (not shown) of the printer body 15 It is a change rule information program, and “Rule1.txt” to “Rule3.txt” described above correspond to these and are registered in the storage unit 9. The name change rule information may be registered in the storage unit 9 in advance.

  When the name change unit 7 inputs a print job from the application program 1 side, the name change rule information is input from the storage unit 9 and sequentially activated, and the character string extracted by the extracted name change rule information extraction rule It has a function of changing the print job to a file name and outputting the print job with the changed file name to the print processing unit 13.

  That is, when a print job is input, the name changing unit 7 sequentially starts “Rule1.txt” to “Rule3.txt” shown in FIG. 2, and changes the file name of the print job based on these.

  For example, if “Rule1.txt” is a program that deletes a part of a character string in a file name and extracts the rest, as shown in FIG. 3A, the file name “ABCDEWord / weekly report (AA) to doc” ”Is deleted from“ ABCDEWord / Weekly Report (AA) .doc ”by deleting“ ABCDEWord ~ .doc ”, and“ Weekly Report (AA) ”is extracted as the file name. The contents are not activated. In FIG. 3, the explanation of the operation is also displayed for easy understanding.

  Furthermore, if “Rule2.txt” is a program that deletes a part of character strings in a file name and extracts character strings at specific positions in the remaining character strings as shown in FIG. For ABCDE CAD-New building design details 20070319.cad, delete "ABCDE CAD-... cad" from "ABCDE CAD-New building design details 20070319.cad" and the remaining string exceeds 16 characters If so, the first seven characters and the last seven characters “New bui ... 20070319” are extracted from the character string, and this is used as the file name, and the subsequent name change rule information extraction rule is not activated. ing.

  The print processing unit 13 translates these print jobs into a printer language (PDL or the like) and has a function of performing print processing on the printer main body 15 with the translated print data, and is a printer driver main body.

  The printer main body 15 has a configuration for forming an image by transferring and fixing print data in the course of secondary feeding of the paper fed from the printing paper cassette and the paper fed primary from the printing paper cassette. For example, a liquid crystal type display unit 17 capable of displaying a printing operation state or the like is provided. However, since it has a conventionally known configuration, detailed description and illustration are omitted.

  Next, the operation of the electronic file management apparatus according to the present invention will be described with reference to the flowchart of FIG. Note that the setting process, storage process, and display process of the name change rule information are omitted.

  When the print job is started, the name changing unit 7 sequentially starts the name changing rule information by the number in step S1, and the name changing unit 7 executes the name changing process for the first name changing rule information started in step S2. In step S3, the name changing unit 7 determines whether or not there is the next name change rule information. If there is no remaining information and step S3 is NO, the process proceeds to step S5. If there is a remaining information and step S3 is YES, The process is repeated from the step S4 to the step S1 for the number of name change rule information that continues.

  In step S5, the print processing unit 13 executes print processing.

  Such a processing procedure corresponds to the electronic file management program according to the present invention.

  In such an electronic file management apparatus of the present invention, a setting unit 11 that sets name change rule information having an extraction rule for a part of a meaningful character string in a file name of a print job, and the name change rule information are stored. The print job input by changing the character string extracted by the extraction rule based on the name change rule information from the storage unit 9 to the file name of the print job. A name change unit 7 to be output to the unit 13 and a display unit 17 to display the file name of the print job output from the name change unit 9 are provided.

  Therefore, the file name of the print job created by the application program 1 can be changed to a short file name including a heavy character string to identify the print job, and the number of characters displayed on the display unit 17 is For example, even if the number of characters is limited to about a dozen characters, the file name of the print job can be displayed on the display unit 17, and the content determination of the print job is facilitated.

  Moreover, based on the name change rule information having a rule for extracting a character string other than the predetermined keyword, and the name change rule information having a rule for extracting a character string of the first and last predetermined number of characters in the file name of the print job, Since character strings other than keywords and character strings with a predetermined number of characters at the beginning and end are extracted from the file name of the print job, in particular, meaningful names are displayed in the changed file name, and the print job It is possible to display a heavy part in order to identify the contents.

  Therefore, whenever a new application 1 is added, it can be easily handled by adding the name change rule information, and as part of specific customer support, the name change rule information is provided by a portable medium such as an FD disk, It is possible to respond by providing a download service via the network, and also providing automatic download (auto-update).

  By the way, in the present invention, the configuration is not limited to extracting the first and last predetermined number of characters in the print job file name, but may be configured to extract the first or last predetermined number of characters in the print job file name. Furthermore, a configuration for extracting a predetermined number of characters in the middle is also possible, and the object of the present invention can be achieved with a configuration for extracting a character string at a specific position from a file name.

  In the electronic file management apparatus of the present invention, the name change rule information set in the setting unit 11 extracts a part of keywords in the file name of the print job, or extracts the first or last character string, the first and last characters. The object of the present invention can be achieved as long as it is name change rule information for extracting a keyword indicating a specific meaning, not limited to the extraction rule for extracting a column portion.

  Further, in the present invention, when the original file name or the file name after the change exceeds the predetermined number of characters, in the configuration in which the change is made to the file name, the file name is changed when the file name does not exceed the predetermined number of characters. For example, the print processing speed of the print job can be maintained.

  The electronic file management apparatus of the present invention can be implemented not only for print jobs but also for various electronic file file names.

  Then, the electronic file management program according to the present invention provides an extraction rule for extracting some meaningful parts in the file name of the electronic file to a computer that controls the output by changing the file name of the electronic file input from the application program side. Characters extracted by an extraction rule based on the name change rule information from the storage unit, a setting process for setting the name change rule information, a storage process for storing the name change rule information, and an electronic file input from the application program side The name change processing for changing the column to the file name of the electronic file and outputting the electronic file is executed, and the same effect as that of the electronic file management apparatus described above can be obtained.

  Moreover, the electronic file management program of the present invention is configured to execute a display process for displaying the file name of the electronic file output by the name change process, and to extract a character string other than a predetermined keyword in the setting process. The name change rule information having a rule and the name change rule information having a rule for extracting a character string at a specific position (first and / or last predetermined number of characters) in the file name are set. A configuration for extracting the character string at the specific position from the file name of the electronic file based on the name change rule information, and a configuration for changing to the file name when the file name exceeds a predetermined number of characters are also possible. The same effect as that of the file management apparatus can be obtained.

It is a schematic block diagram which shows embodiment of the electronic file management apparatus which concerns on this invention. It is a figure explaining name change rule information. It is a figure explaining operation | movement of the electronic file management apparatus of this invention. It is a flowchart explaining operation | movement of the electronic file management apparatus which concerns on this invention.

Explanation of symbols

1 Application program 3 OS
5 Printer Driver 7 Name Change Unit 9 Storage Unit 11 Setting Unit 13 Print Processing Unit (Driver Body)
15 Printer body 17 Display section

Claims (12)

A setting unit for setting name change rule information having a character string extraction rule for the file name of the electronic file;
A storage unit for storing the name change rule information;
A name for outputting the electronic file by changing the character string extracted by the extraction rule based on the name change rule information from the storage unit to the file name of the electronic file for the electronic file input from the application program side Change part,
An electronic file management apparatus comprising: The electronic file management apparatus according to claim 1, further comprising a display unit that displays the file name of the electronic file output from the name change unit. The setting unit sets the name change rule information having a rule for extracting a character string other than a predetermined keyword, and the name change unit is configured based on the name change rule information, except for the keyword from the file name of the electronic file. The electronic file management apparatus according to claim 1, wherein the character string is extracted. The setting unit sets the name change rule information having a rule for extracting a character string at a specific position in the file name, and the name change unit is configured based on the name change rule information from the file name of the electronic file. The electronic file management apparatus according to claim 1, wherein the character string at the specific position is extracted. The setting unit sets the name change rule information having a rule for extracting a predetermined number of characters at the beginning and / or end of the file name, and the name change unit is configured to store the file of the electronic file based on the name change rule information. 5. The electronic file management apparatus according to claim 4, wherein said first and / or last predetermined number of characters is extracted from a name. The electronic file management apparatus according to claim 1, wherein the name changing unit changes the file name when the file name exceeds a predetermined number of characters. For a computer that controls output by changing the file name of an electronic file input from the application program
A setting process for setting name change rule information having a character string extraction rule for the file name of the electronic file;
A storage process for storing the name change rule information;
The name of the electronic file input from the application program side, the character string extracted by the extraction rule based on the name change rule information from the storage unit is changed to the file name of the electronic file and the electronic file is output Change processing,
An electronic file management program characterized in that The electronic file management program according to claim 7, wherein a display process for displaying the file name of the electronic file output in the name change process is executed. The setting process sets the name change rule information having a rule for extracting a character string other than a predetermined keyword, and the name change process is performed based on the name change rule information from the file name of the electronic file except the keyword. The electronic file management program according to claim 7 or 8, wherein the character string is extracted. The setting process sets the name change rule information having a rule for extracting a character string at a specific position in the file name, and the name change process is based on the file name of the electronic file based on the name change rule information. 9. The electronic file management program according to claim 7, wherein the character string at the specific position is extracted. The setting process sets the name change rule information having a rule for extracting a predetermined number of characters at the beginning and / or end of the file name, and the name change process is based on the name change rule information. The electronic file management program according to claim 10, wherein the first and / or last predetermined number of characters is extracted from a name. The electronic file management program according to any one of claims 7 to 11, wherein, in the name change process, when the file name exceeds a predetermined number of characters, the file name is changed.

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