JPH0944526A - Document filing system - Google Patents

Abstract

[PROBLEMS] To provide a document filing system capable of improving the efficiency of a document data search operation and used for obtaining statistics based on document data. SOLUTION: Input document data and search items are stored in association with each other. The search items are classified and stored in a plurality of hierarchies, and the correspondence between the search items in the upper hierarchy and the search items in the lower hierarchy is stored. Based on the stored correspondence, from the stored search items in the lower hierarchy,
The item corresponding to the input search item in the upper hierarchy is read. The read search item is displayed, and the one corresponding to the input search item is read out from the stored document data. A plurality of search item series including a plurality of search items hierarchically associated with each document data can be associated with each other.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document filing system capable of registering and retrieving a document as electronic data.

[0002]

2. Description of the Related Art In a document filing system,
By searching the registered document data corresponding to the search item, the search items are hierarchically classified, and the hierarchical search is performed by the step of selecting the lower search item with the upper search item as a table of contents. Work efficiency has been improved (see Japanese Patent Laid-Open No. 4-44169).

[0003]

In the conventional document filing system, a search item series consisting of a plurality of search items hierarchically associated with each other is associated with only one sequence for each document data.

However, the knowledge that the searcher has about the content of the document data varies from person to person. Therefore, one search item sequence associated with each document data is not necessarily the optimum one for the searcher, and even if the system is capable of hierarchical search, the efficiency of document data search work should be sufficiently improved. I couldn't.

An object of the present invention is to provide a document filing system which can solve the above problems.

[0006]

The present invention is classified into a plurality of layers; a unit for inputting document data, a unit for inputting a search item, a unit for storing document data in association with a search item. Means for storing a search item, means for storing a correspondence between a search item in a higher hierarchy and a search item in a lower hierarchy, and means for reading out the stored document data corresponding to the input search item. In the document filing system including and, for each document data,
It is characterized in that a plurality of search item series composed of a plurality of search items which are hierarchically associated can be associated with each other.

According to the document filing system of the present invention, it is possible to associate a plurality of search item series consisting of a plurality of search items hierarchically associated with each document data. It is possible to improve the efficiency of the document data search operation by selecting the search item series according to the knowledge possessed by the person.

Further, in the document filing system of the present invention, it is possible to switch from a stored lower-level search item to a mode in which an arbitrary one can be read out regardless of the input upper-level search item. Preferably. Thus, for example, when a searcher has little knowledge about the contents of document data and it is possible to perform a search efficiently by presenting as many search items as possible to the searcher, many search item series are included. The search items can be presented to the searcher.

In the document filing system of the present invention, by providing means for totaling the number of document data stored corresponding to the search items, it is possible to obtain statistics for managing document data and the like. . When a plurality of search item series are associated with one document data when totaling the document data, it is possible to select any one of the plurality of search item series as an aggregation target, Only when the one document data corresponds to the search item included in the selected search item series,
It is preferable that the data can be included in the aggregation. As a result, even if a plurality of series of search item series are associated with one document data, the same document data will not be duplicated for different search items and the actual search result will be reduced. It can be used to obtain statistics based on the number of document data.

Further, when a plurality of series of search item series are associated with one document data, even if the one document data corresponds to a search item included in any search item series. It is preferable that the mode can be switched to a mode that can be a target of the aggregation. As a result, the same document data can be duplicated for different search items and can be used for obtaining statistics based on the actual number of search items.

[0011]

BEST MODE FOR CARRYING OUT THE INVENTION Embodiments of the present invention will be described below with reference to the drawings.

A document filing system 1 shown in FIG.
Is configured by the host computer 2 on the server side,
A printer 3 and a plurality of terminal computers 4a, 4b connected to the host computer 2, a keyboard 5, a mouse 6, a display device 7 connected to the terminal computers 4a, 4b, and one terminal computer 4a.
The client side is configured by the image scanner 8 connected to. The image scanner 8 inputs the document data into the terminal computer 4a in the form of image data. In this embodiment, a document spanning a plurality of pages can be set as one document data forming one file and can be a target of registration or search.

With the keyboard 5, search items are input to the terminal computers 4a, 4b in the form of character data. The search item is appropriately determined according to the content of the document data. Each document data is stored in the storage device of the host computer 2 in association with a search item by a registration process described later by the host computer 2 and the terminal computers 4a and 4b. In the registration process, it is possible to associate a plurality of search item series, which are hierarchically associated with each other, with a large category search item, a medium category search item, and a small category search item. There is. For example, when registering an improvement proposal document in a chemical plant, if the improvement is related to equipment, specifically to piping, and more specifically to fittings, equipment improvement should be performed. The large category search item is used, the piping improvement is the medium category search item, and the joint improvement is the small category search item. Also, if the improvement is related to leakage prevention, specifically related to erroneous operation prevention, as another search item series, leakage prevention is a large classification search item, and erroneous operation prevention is a middle classification search item, Make joint improvement a subcategory search item. Further, in the present embodiment, it is possible to store a keyword in association with each document.

The large classification search item is a large classification master file, the middle classification search item is a middle classification master file, and the small classification search item is a small classification master file. The host computer 2 and the terminal computer 4a.
The data is stored in the storage device of the host computer 2 by a master maintenance process, which will be described later with reference to 4b. further,
The correspondence relationship between the large classification search item and the middle classification search item and the correspondence relationship between the middle classification search item and the small classification search item are stored in the storage device of the host computer 2 as a large / medium / small classification correspondence master file by a master maintenance process described later. Memorized in. Further, as search items that are not hierarchically classified, the business site name of the chemical plant described below, the department, the equipment area of the chemical plant, the equipment name related to the contents of the document, the product name related to the contents of the document, The date of occurrence of each document and the registrant of each document are used as search items. The business office name, department, equipment area, equipment name, and product name are entered from the keyboard 5 in association with the respective identification codes, so that the host computer 2 and the terminal computers 4a and 4b can operate the business office name master. It is stored in the storage device of the host computer 2 as a file, a department master file, a facility area master file, a facility name master file, and a product name master file. The table of contents of each document is input in association with the document number unique to each document, and is stored in the storage device of the host computer 2 as a table of contents master file. The search items stored as each master file can be read out to the terminal computers 4a and 4b by the keyboard 5 or the mouse 6. Further, the large, medium, and small search items are input in association with each of the search items, an information identification code indicating which one of an improvement proposal document, a trouble report document, a filtered document, and a personal document described later corresponds. By that,
The information identification code master file is stored in the storage device of the host computer 2.

The host computer 2 and the terminal computers 4a and 4b correspond to search items input by the keyboard 5 or the mouse 6 from the document data stored in the storage device of the host computer 2 by the search processing described later. Is read out, the read-out document data is displayed on the display device 7, and is also printed by the printer 3.

In the mode of performing a hierarchical search in the search processing, the master file corresponding to the large classification search item input from the keyboard 5 or the mouse 6 from the middle classification search item master file is set to the large / medium / small classification corresponding master file. Based on the large-medium-small classification master file corresponding to the input middle classification search item from the small classification search item master file,
The read-out middle category search item and small category search item are displayed on the display device 7.

Further, in the search processing, by switching from the mode in which the hierarchical search is performed to the mode in which the hierarchical search is not performed, an arbitrary one is read out from the middle classification search item master file regardless of the inputted large classification search item, An arbitrary item is read from the small classification search item master file regardless of the input middle classification search item, and the read middle classification search item and small classification search item are displayed on the display device 7.

The host computer 2 and the terminal computers 4a, 4b count the number of document data stored corresponding to the search items by the statistical material output process described later,
The tabulation result is output to the printer 3.

In the statistical data output process, when one document data is associated with a plurality of series of search item series, an arbitrary search item series is selected from the plurality of series of search item series as an aggregation target. Is possible. In this case, the one piece of document data is targeted for the aggregation only when it corresponds to the search item included in the selected search item series. Also, when the one document data corresponds to a plurality of search item series by switching the mode in the statistical material output process,
Even if it corresponds to a search item included in any of the search item series, it can be targeted for the aggregation.

A document processing procedure by the system 1 will be described below. In this embodiment, there are four types of documents, that is, an improvement proposal document in a chemical plant, a trouble report document, a filtration document regarding a filtration process, and a worker's personal document, and each type of document is processed individually.

FIG. 2 is a flow chart showing the main routine of the document data processing procedure.
Allows a password to be entered (step 1), and the terminal computer 4a asks whether to approve the password.
(Step 2). When approving, the processing menu shown in FIG. 3 is displayed on the screen of the display device 7 (step 3). Note that the contents of this processing menu differ depending on the password class, and the number of menus that can be processed by a low password is small. The screen of FIG. 3 shows all processing menus. The processing menu is displayed corresponding to the above-mentioned four types of documents and maintenance of the master file. Registration, search / printing for each type of document,
Document deletion, page addition / correction / deletion, classification addition / correction /
The processes of deleting and outputting statistical data are the same even if the types of documents are different. In addition to the registration process, the database processing of filtered documents includes filtering documents (filtering operation conditions,
This is a process for storing numerical data such as slurry physical properties) in the storage device of the host computer 2 so as to be used as a database.

The processing item can be selected from the displayed processing menu (step 4). This selection can be made by clicking the processing item with the mouse 6 and then clicking the confirmation display. Then, the selected process is performed (step 5). In addition to the mouse 6, the selection operation can be performed by selecting a processing item with the keyboard 5 and then instructing the confirmation display. The same applies to other selection operations described later.

FIG. 4A is a flow chart showing a subroutine when the master file maintenance process is selected in the process menu. First, the maintenance screen of the master file is displayed on the display device 7 (step 1), and the large-class master file update, middle-class master file update, small-class master file update, large-medium-small class corresponding master file update, business office name Master file update, department master file update, equipment area master file update, equipment name master file update, product name master file update, and end processing are displayed. Any update processing item can be selected from the display (step 2). This selection can be made by clicking the processing item with the mouse 6 and then clicking the confirmation display. Then, the selected process is performed (step 3).

FIG. 4B is a flow chart showing a subroutine when the large classification master file update process is selected from the master file update processes. First, the screen for updating the large classification master file shown in FIG. 5 is displayed on the display device 7 (step 1). The process item to be executed can be selected from the new, modified, and deleted update process items displayed on the update screen (step 2). This selection can be made by clicking the processing item with the mouse 6 and then clicking the confirmation display. The new process is a process of newly registering a large classification search item, the correction process is a process of correcting a large classification search item already registered, and the deletion process is a deletion of a large classification search item already registered. Processing. Next, it becomes possible to input data for specifying the large classification search item to be processed (step 3). In the present embodiment, the large classification code specific to the large classification search item, the information identification code of the large classification search item, the name of the large classification search item itself, the reading of the name of the large classification search item, the registrant's The identification code, the registration date, and the suspension category can be entered. In addition, when inputting the name of a large classification search item, the kana input for kana-kanji conversion performed when inputting the name of a large classification search item is stored, and by inputting the above name,
The corresponding reading may be automatically given. The identification code of the registrant may be automatically assigned from the name master file that stores the identification code associated with the password by entering the password described above. The date may be automatically given from the computer clock. The input order of each item is arbitrary. Each item can be entered using the keyboard 5,
Also, the major classification code and the information identification code can be read and entered from those already registered in the master file,
The reading can be performed by clicking the arrow mark on the screen with the mouse 6. In addition, the pause classification can be input by clicking the item display with the mouse 6 and can be ON-displayed (black circle display in this embodiment). It is possible to stop the use of the search item which is not necessary for the time being, by stopping the use in the search process by the ON display of the pause section. Next, it is judged whether or not the item is decided (step 4). The confirmation can be performed by clicking the confirmation display with the mouse 6. When the item is determined, the updated large-class master file data is stored in the storage device of the host computer 2 (step 5). After that, the end confirmation is performed (step 6), and if not completed, the process returns to step 2. The end can be performed by clicking the end display with the mouse 6. Upon its completion, the screen returns to the processing menu display screen of FIG. If the cancellation is performed at any point of this subroutine, the input data is cleared and the process returns to step 2. The cancellation can be performed by clicking the cancel display with the mouse 6.

When the middle classification master file update processing is selected in the master file updating processing subroutine shown in FIG. 4A, the middle classification master file updating screen shown in FIG. When the classification master file update process is selected, the small classification master file update screen shown in FIG. 7 is displayed on the display device 7, and the updated middle classification master file and small classification master file are updated in the same routine as the large classification master file update process. The data of the classification master file is stored in the storage device of the host computer 2. Also, update the office name master file,
Each process of updating the department master file, updating the equipment area master file, updating the equipment name master file, and updating the product name master file is performed by the same routine.

FIG. 8 is a flowchart showing a subroutine when the large / medium / small classification corresponding master file update process is selected in the flowchart shown in FIG. 4 (1). First, the update screen of the master file corresponding to the large / medium / small classification shown in FIG. 9 is displayed on the display device 7 (step 1). The process item to be executed can be selected from the new and deleted update process items displayed on the update screen (step 2). This selection can be made by clicking the processing item with the mouse 6 and then clicking the confirmation display. The new process is a process of registering a hierarchical correspondence between a new large classification search item and a middle classification search item and a hierarchical correspondence between a middle classification search item and a small classification search item.
The deletion process is a process of deleting a hierarchical correspondence that has already been registered (step 3). After that, the end confirmation is performed (step 4), and if not completed, the process returns to step 2. The end can be performed by clicking the end display with the mouse 6. Upon its completion, the screen returns to the processing menu display screen of FIG. If the cancellation is performed at any point of this subroutine, the input data is cleared and the process returns to step 2. The cancellation is
This can be done by clicking the cancel display with the mouse 6.

FIG. 10 is a flowchart showing a subroutine when a new process is selected in the large / medium / small classification corresponding master file update process. First, it becomes possible to enter the code and name of the large classification search item, the code and name of the middle classification search item, the code and name of the small classification search item, the code of the registrant, and the registration date that are to be associated with each other. (Step 1). It should be noted that the registrant's identification code may be automatically assigned by entering the above-mentioned password from the name master file that stores the identification code associated with the password. The date may be automatically given from the computer clock. The input order of each item is arbitrary. Each item can be entered using the keyboard 5, and the large, medium, and small classification codes and names can be read out from those already registered in the master file and entered. To read them, use the mouse 6 to display the arrow mark on the screen. You can do it by clicking. When each item is input from the keyboard 5 and the return key or the mouse 6 is clicked, the consistency between the digit number of the input item and the master file is checked. If there is a problem, an alarm is issued and the process returns to step 1 (step 2). Next, it is determined whether or not the item is confirmed (step 3). The confirmation can be performed by clicking the confirmation display with the mouse 6. By confirming the item, the presence or absence of uninput data is checked (step 4). If there is no defect in the input data, the data of the master file corresponding to the large / medium / small classification stored in the storage device of the host computer 2 is updated so as to include the newly added contents (step 5). If the input data is defective, an alarm is issued (step 6) and the process returns to step 1.

FIG. 11 and FIG. 12 are flowcharts showing a subroutine when the deletion processing for deleting the correspondence of the registered large / medium / small classification is selected in the large / medium / small classification correspondence master file update processing. First, when you enter the code of one of the large, medium and small classification search items to be deleted (step 1), it is checked whether the code is already registered or has the correct number of digits ( If there is no problem in step 2), the name corresponding to the code is displayed and the process proceeds to the next. If there is a problem, go back to step 1 and try again. You may manually enter the codes for the large, medium, and small classification search items, but by clicking the arrow display part of each classification item, the registered code and name are displayed and selected from there. You may enter it by Next, it is determined whether or not the one input in step 1 is a large classification code (step 3). If it is a major classification code, step 4
Otherwise go to step 9. Step 4
Then, it is determined whether or not to delete the corresponding master file having only the large classification code (corresponding master file having no correspondence between the middle classification and the small classification) depending on whether the confirmation process is performed. The confirmation process can be performed by clicking the confirmation display with the mouse 6. If the corresponding master file of only the large classification code is to be deleted, a confirmation process is performed and the process proceeds to step 16. If not confirmed, the middle-class search item hierarchically associated with the input large-class search item and the middle-class search item from the large-medium-small class master file of the host computer 2 are hierarchically associated with the middle-class search item. The data of the attached sub-category search items are read out and stored in the terminal computers 4a, 4b which are processing (step 5). Next, it is judged whether or not to input the middle category search item or the small category search item (step 6). If yes, go to step 7, otherwise go to step 9. In step 7, the input of the search item is read out in step 5, and the stored search item is displayed by clicking the arrow display portion in the classification item to be input with the mouse 6 and selecting from there. Alternatively, the code may be input manually, or the code may be manually input using the keyboard 5. The input is checked (step 8). If there is no problem, the process proceeds to step 9, and if there is a problem, the process returns to step 7. In step 9, if it is confirmed, a confirmation process is performed and the process proceeds to step 16. If not confirmed, the process proceeds to step 10. In step 10,
It is determined whether or not the input code belongs to the middle classification search item, and if so, the process proceeds to step 11, otherwise to step 15. In step 11, from the master file corresponding to the large / medium / small classification of the host computer 2,
The data of the small classification search items hierarchically associated with the input middle classification search item is read out and stored in the terminal computers 4a, 4b which are performing the processing. Next, it is determined whether or not to input the large classification search item or the small classification search item (step 12). If it is input, the process proceeds to step 13, otherwise to step 15. In step 13, the search items are input by clicking the mouse 6 to display the search item stored and read in step 11 in the category item to be input, and selecting from there. You can enter
Alternatively, the code may be manually input. Also, step 13
In, if the large classification search item is not entered, it may be entered. Check the input (Step 1
4) If there is no problem, proceed to step 15, and if there is a problem, return to step 13. In step 15, in the case of confirmation, a confirmation process is performed and the process proceeds to step 16, and if not confirmed, the process returns to step 1. In step 16, it is checked whether or not a large-classified search item, which is indispensable to input, has been entered, and whether or not there is large / medium / small-classified corresponding data to be deleted. If there is a problem, an alarm is displayed (step 1
7) Return to step 1. If there is no problem in step 16, it is reconfirmed whether or not the correspondence may be deleted (step 18), and if it can be deleted, the process proceeds to step 19,
Delete the hierarchical correspondence of the entered search items,
If not deleted, the process returns to step 1.

FIG. 13 is a flowchart showing a subroutine for selecting a registration process corresponding to any type of document in the process menu and storing the document data in association with the search item. For example, when the registration process of the improvement proposal document is selected, first, the technical improvement registration screen shown in FIG. 14 is displayed (step 1). If another type of document registration process is selected, the same registration screen is displayed except that the title is different. Next, it becomes possible to input data of a blank registration item on the registration screen (step 2). In the present embodiment, the document number unique to the document, the identification code and name of the registrant, the date when the registration process is generated, the code and name of the business establishment where the chemical plant targeted for improvement by the document is located, The code and name of the department to which the chemical plant belongs, the code and name of the equipment area of the chemical plant, the code and name of the large classification search item, the code and name of the middle classification search item, and the small classification search according to the contents of the document The code and name of the item, the code and name of the equipment name related to the content of the document, the code and name of the product name related to the content of the document, and the keyword according to the content of the document can be input. By inputting the above code, the name corresponding to the code may be automatically input. Also, it is not necessary to enter all of these items, only those items that are necessary for search and document management need to be entered. For example, middle category search items, minor category search items, product names, equipment codes and keyword codes and names. Does not have to be entered. The input order of each item is arbitrary. The office, department, equipment area, large, medium, small classification search item, product name, and equipment name code and name can be entered using the keyboard 5, and the already registered items in the master file can be read and entered. You can also do it. Reading from the master file can be performed by clicking with the mouse 6 in the arrow display corresponding to each item on the screen for business, department, equipment area, large, medium, and small classification search items, and for item names and equipment names This can be done by clicking with the mouse 6 on the dictionary display on the screen and the question mark display for each item. Next, it is determined whether or not the item is confirmed (step 3). The confirmation can be performed by clicking the confirmation display with the mouse 6. In the present embodiment, a display window for selecting whether or not to create large, medium and small classification search items of other series is formed in the registration screen (step 4). In this embodiment, YES, NO, and cancel are displayed in the window. Also, the number of already created series is displayed. Next, it is determined whether or not to create large, medium, and small classification search items of other series (step 5). The determination can be made based on whether the user clicks the YES display or the NO display with the mouse 6. In addition, large of other series,
When the cancel indication in the window for selecting the creation of the small and medium classification search item is clicked by the mouse 6, the window is cleared and the process returns to step 2. When the large, medium, and small classification search items of another series are created, another series creation processing is performed (step 6). As a result, the contents of the search items of the series that have already been input are displayed on the terminal computer 4
Clear the display of the search items of the series that have been stored in the storage devices a and 4b, and clear the display window for selecting whether to create the large, medium, or small classification search items of other series. To do. Next, it becomes possible to input data for creating large, medium and small classification search items of another series (step 7). In this embodiment, large, medium and small classification search items, product names, equipment name codes and names, and keywords are input. Next, it is determined whether or not the input item is confirmed (step 8). The input item is confirmed by clicking the confirmation display with the mouse 6. When confirmed, the process returns to step 4. If another series of large, medium, and small classification search items is not created in step 5, or if the input item is not confirmed in step 8, large, medium, and
It is determined whether or not the number of series of small classification search items is 1 (step 9). When the number of series already created is plural, it is possible to select the aggregation target from the series already created (step 10). In this case, the statistical material tabulation flag setting screen shown in FIG. 15 is displayed. On the statistical data total flag setting screen, the registration occurrence date, large, medium, small classification search item name, product name, and keyword of each series already created are displayed in one line for each series,
Also, the number of series already created is displayed. By clicking the display line of the series to be aggregated with mouse 6,
The series can be input as an aggregation target, and by the input, "target" is displayed on the blank of the screen, and "non-target" is displayed on the blank of the screen of the other series. Also, the number of cases to be totaled is displayed on the screen. The selection of the counting target can be confirmed by clicking the confirmation display with the mouse 6, and can be cleared by clicking the cancellation display with the mouse 6. When the number of series is 1 in step 9 or when the selection of the aggregation target is confirmed in step 10, the image to be registered can be read by the image scanner 8 as image data (step 11). In this case, the scanner property screen shown in FIG. 16 is displayed. In the scanner property screen, for example, select a document size such as A4 or B5, specify whether to scan in monochrome or color, select a paper feed mode for document paper such as auto feeder or single feed, number of pages of document, document number , And the number of documents to be registered are input. By clicking the confirmation display on the scanner property screen with the mouse 6, the input content is confirmed, and the document can be captured as image data by the image scanner 8 according to the input content. The document data captured by the image scanner 8 is stored in the storage device of the host computer 2 in association with the input registration item (step 12). When the document data is stored in the storage device of the host computer 2, an image data display process for displaying the document data captured as the image data on the display device 7 is performed, and a screen shown in FIG. 23 described later is displayed. (Step 13). Next, when the image data of the displayed document is confirmed and the document is to be registered again, the confirmation display is clicked with the mouse 6 to perform the confirmation process (step 14). If the process menu of FIG. 3 is returned to, the process is canceled. Processing is performed (step 15). Note that, at any time point in the above-mentioned subroutine, the cancel display at the bottom of the screen is clicked by the mouse 6 to perform the cancel processing, whereby the processing menu of FIG. 3 can be returned.

FIGS. 17 to 20 select a search / print process corresponding to any type of document in the process menu, and read out the stored document data corresponding to the input search item. 7 is a flowchart showing a subroutine for searching / printing. For example, when the search / print process of the improvement proposal document is selected, the technical improvement search screen shown in FIG. 21 is first displayed (step 1). When a search / print process for another type of document is selected, a search screen with the same content is displayed except that the title is different. In the blank search item data on the search screen, the document number unique to the document to be searched, the identification code and name of the registrant of the document, and the location of the chemical plant to be proposed for improvement by the document are located. The code and name of the business office, the code and name of the department to which the chemical plant belongs, and the code and name of the equipment area of the chemical plant can be input as bibliographic search item data (step 2). These bibliographical search item data can be input by the keyboard 5, and the codes and names of business offices, departments, and equipment areas can also be read out by inputting those already registered in the master file. This can be done by clicking with the mouse 6 in the arrow display corresponding to each item. Note that these bibliographical search item data do not necessarily have to be input. Next, whether or not to perform the hierarchical search is selected as a search method (step 3), and it is determined whether or not to perform the hierarchical search (step 4). The selection can be performed by clicking with the mouse 6 any blank before the display of "Yes" or "No" in the hierarchical search. Next, when performing a hierarchical search, the registration process occurrence period of the search target document can be input as the search target data (step 5). The input of this period is indispensable, and the search cannot be performed unless the input of this period is confirmed. Next, input confirmation for that period is performed (step 6). The determination of the input confirmation is made based on whether or not the mouse 6 or the keyboard 5 for inputting an item other than the period is clicked. Upon confirmation of the input during that period, the number of documents registered and generated during that period that match the above-mentioned bibliographic search item data is displayed on the screen (step 7). In addition,
If no bibliographic search item data is entered, the number of documents registered and generated during that period is displayed. The searcher can select whether to output the search result by clicking the confirmation display with the mouse 6 according to the number of cases. next,
It is determined whether or not the search item is confirmed (step 8).
The confirmation can be performed by clicking the confirmation display with the mouse 6. If the search item is not confirmed, the code and name of the large classification search item can be input as large classification data (step 9). The input of the large classification data is indispensable when performing the hierarchical search, and the hierarchical search cannot be performed unless the large classification data is input. This major classification data can be entered using the keyboard 5, and the data already registered in the master file can also be read and entered. The reading can be performed by clicking the arrow display corresponding to the major classification item on the screen with the mouse 6. I can do it. Next, the input of the large classification data is confirmed (step 10). The determination of the input confirmation is made by whether or not the mouse 6 or the keyboard 5 for inputting an item other than the large classification data is input.
Upon confirmation of the input of the large classification data, the number of documents matching the large classification data and registered and generated in the above period and matching the bibliographic search item data is displayed on the screen (step 11). ). Next, the data of the medium classification search item hierarchically associated with the large classification search item is read from the large / medium / small classification correspondence master file and stored in the storage device of the terminal computer 4a, 4b which is processing ( Step 12). Next, it is determined whether or not the search item has been decided (step 13). The confirmation can be performed by clicking the confirmation display with the mouse 6. When the search item is not confirmed, the code and name of the middle classification search item can be input as the middle classification data (step 14). The medium classification data is hierarchically associated with the large classification data input in step 9, and is read from the large / medium / small classification correspondence master file in step 12 to be read by the terminal computer 4
What is stored in a and 4b can be read and input. The middle classification data hierarchically associated with the large classification data can be read out by clicking the mouse 6 on the arrow display corresponding to the middle classification item on the screen. The input of middle classification data associated with this large classification code is essential when performing a hierarchical search when selecting a small classification search item, but is not essential otherwise. Next, the input of the middle classification data is confirmed (step 15). The determination of the input confirmation is made based on whether or not the mouse 6 for inputting items other than the middle classification data or the input operation of the keyboard 5 is performed.
By confirming the input of the middle classification data, the number of documents that match the middle classification data and that have been registered and generated during the above period and that match the bibliographic search item data and the large classification data are displayed on the screen. Is performed (step 16).
Next, the data of the small category search item hierarchically associated with the medium category search item is read from the large / medium / small category corresponding master file and stored in the storage device of the terminal computer 4a, 4b that is performing the process ( Step 17). Next, it is judged whether or not the search item is confirmed (step 1
8). The confirmation can be performed by clicking the confirmation display with the mouse 6. If the search item is not fixed, the code and name of the small classification search item can be input as small classification data (step 19). This small classification data is hierarchically associated with the large classification data input in step 14, and is read from the large / medium / small classification corresponding master file in step 17 and stored in the terminal computers 4a, 4b. It can be read and input. The reading of the small classification data hierarchically associated with the middle classification data can be performed by clicking the mouse 6 on the arrow display corresponding to the small classification item on the screen. Note that this subclassification data does not necessarily have to be input. Next, the input confirmation of the small classification data is performed (step 20). The determination of the input confirmation is made based on whether or not the mouse 6 or the keyboard 5 for inputting an item other than the small classification data is input. The number of documents that match the sub-classification data and that are registered and generated during the above period and that match the bibliographic search item data, the large-classification data, and the middle-classification data by confirming the input of the sub-classification data. Is displayed on the screen (step 21). Next, it is determined whether or not the search item has been decided (step 22). The confirmation can be performed by clicking the confirmation display with the mouse 6. When the search item is not confirmed, the code and name of the product name and the code and name of the equipment name can be input as non-hierarchical search item data (step 23). These non-hierarchical search item data can be input by the keyboard 5, and the data already registered in the master file can be read and input. The reading is performed by the dictionary display on the screen and the question mark display mouse corresponding to each item. You can do it by clicking on 6. The input order of these non-hierarchical search item data is arbitrary, and it is not always necessary to input them. Next, the input of each non-hierarchical search item data is confirmed (step 24).
The determination of this input confirmation is made based on whether or not the mouse 6 or the keyboard 5 is operated to input an item other than the non-hierarchical search item data.
By confirming the input of the non-hierarchical search item data, the document matches the non-hierarchical search item data, and is a document registered and generated in the above period, and the document bibliographic search item data and
The number of items matching the middle and small classification data is displayed on the screen (step 25). Next, it is determined whether or not the search item has been decided (step 26). The confirmation can be performed by clicking the confirmation display with the mouse 6. If the search item is not confirmed, the process returns to step 23, the remaining non-hierarchical search items are input, and steps 24 to 26 are repeated. When it is determined in step 4 that the hierarchical search is not performed, the registration process occurrence period of the search target document can be input as the search target data (step 27). The input of this period is indispensable, and the search cannot be performed unless the input of this period is confirmed.
Next, the input confirmation for that period is performed in the same manner as in step 6 (step 28). By confirming the input of the period, as in step 7, the number of documents registered and generated during the period that match the bibliographic search item data is displayed on the screen, and the bibliographic search item data is displayed. If it is not entered, the number of documents registered and generated during that period is displayed (step 29). Next, it is determined whether or not the search item has been decided (step 30). The confirmation is
The confirmation display can be performed by clicking with the mouse 6. If the search item is not confirmed, the large, medium, and small classification data, the code and name of the product name, and the code and name of the equipment name can be input as non-hierarchical search item data (step 31). These non-hierarchical search item data can be input by the keyboard 5, and the data already registered in the master file can be read and input as described above.
The input order of these non-hierarchical search item data is arbitrary,
Also, it is not always necessary to input. Next, the input of each non-hierarchical search item data is confirmed (step 32). The determination of the input confirmation is made based on whether or not the mouse 6 for inputting an item other than the non-hierarchical search item data or the input operation of the keyboard 5 is performed.
By confirming the input of the non-hierarchical search item data, the number of documents matching the non-hierarchical search item data and registered and generated in the above period is displayed on the screen (step 33).
Next, it is determined whether or not the search item has been decided (step 34). The confirmation can be performed by clicking the confirmation display with the mouse 6. If the search item is not confirmed, the process returns to step 31, the remaining non-hierarchical search items are input, and steps 32 to 34 are repeated. When the search item is confirmed, the number of registered document data matching the search item at the time of confirmation is checked (step 3).
5) It is determined whether the number of registrations is 1 or 2 or more (step 36). If the number of registrations is two or more, the search result list screen shown in FIG. 22 is displayed on the display device 7 (step 37). On this search result list screen, a display window indicating whether or not a hierarchical search has been performed, a display window indicating the registration processing occurrence period of the search target document, and a display window indicating the number of registrations of document data matching the search item are formed. A window is formed in which the search item series consisting of the registration occurrence date, large, medium, and small classification search item name, product name, equipment name, and keyword in the search items of each searched document is displayed in one line. It Each search item displayed in the one line can be changed by scrolling within the window. Next, a search item series corresponding to one document data is selected from the search results displayed on the search result list screen (step 3).
8). This selection can be performed by clicking with the mouse 6 on the selection target among the search item series displayed in one line in the window. By this selection, the office and department of the document, the code and name of the equipment area, the date of occurrence,
The code and name of the registrant, the product name, the equipment, the code and name of the large, medium and small classifications, and the keyword are displayed. next,
It is determined whether the selection is confirmed (step 39). The confirmation can be performed by clicking the confirmation display with the mouse 6. Next, when there is only one document data item that matches the search item in step 36, or when the selection of the search item sequence corresponding to the document data item in step 39 is confirmed, the document data item is stored in the storage device of the host computer 2. (Step 40), the page search screen shown in FIG. 23 is displayed on the display device 7 (step 41). In the page search screen, the searched document is displayed in the center of the screen, and the display window of the keyword corresponding to the document, the page display window when the document has multiple pages, the display magnification setting window, and the search item The display window of is formed. In addition, this page search screen scrolls the displayed documents,
When a plurality of pages are displayed, the document display content can be changed by clicking the page change display with the mouse 6. Further, by clicking the index display with the mouse 6, the index can be read from the index master file and displayed on the screen. Next, by clicking the print display of the page search screen with the mouse 6, the screen of the search result is printed by the printer 3 (step 4).
2). At any point in the above subroutine,
By clicking the cancel display at the bottom of the screen with the mouse 6, cancel processing can be performed and the processing menu shown in FIG. 3 can be returned to.

FIG. 24 is a flowchart showing a subroutine for deleting registered document data by selecting a delete process corresponding to any type of document in the process menu. First, the search process is performed (step 1), and the document to be deleted is displayed on the page search screen (step 2). Next, it is confirmed whether the displayed document is a deletion target (step 3). Next, it is judged whether or not the deletion is executed (step 4). The execution is
This can be performed by clicking the confirmation display on the page search screen with the mouse 6. When the deletion is executed, the document data to be deleted and the table of contents associated with the document data are deleted from the storage device of the host computer 2 (step 5). If the deletion is not executed, it is canceled (step 6). This cancellation can be performed by clicking the cancel display on the page search screen with the mouse 6. By this cancellation, it is possible to return to the processing menu of FIG.

In FIG. 25, page addition / correction / deletion processing corresponding to any type of document is selected in the processing menu, and page addition, page correction, and page deletion in registered document data are selected. 6 is a flowchart showing a subroutine for performing. First, the document to be processed is searched by the search process (step 1) and displayed on the page search screen (step 2).
Next, any one of page addition, correction and deletion is selected (step 3). In the present embodiment, when adding a page, by clicking the “add to previous” display or the “add to next” display displayed on the page search screen with the mouse 6, the previous page or the next page of the current page is displayed. You can choose to add pages to. Further, when the page is corrected, by clicking the "page replacement" display on the page search screen with the mouse 6, it is possible to select the replacement of the current page and the corrected page displayed on the page search screen. Further, when deleting a page, by clicking the "delete page" display on the page search screen with the mouse 6, it is possible to select the deletion of the current page displayed on the page search screen. Next, it is judged whether or not the selected process is page deletion (step 4), and if it is addition or replacement instead of page deletion, the scanner property screen is displayed as described above, and the addition or replacement is performed. The image data of the page to be processed is loaded (step 5), and the document data to be processed stored in the host computer 2 is updated (step 6). If the selected process is page deletion, the page is deleted from the document data to be processed read from the storage device of the host computer 2 (step 7),
In step 6, the document data to be processed stored in the host computer 2 is updated. Thereafter, an image data display process for displaying the updated document data on the display device 7 is performed (step 8). When the process selection is not executed in step 3, the process is canceled (step 9). This cancellation can be performed by clicking the cancel display on the page search screen with the mouse 6.
By this cancellation, it is possible to return to the processing menu of FIG.

In FIG. 26, in the processing menu, classification addition / correction / deletion processing corresponding to any kind of document is selected, and a series of large, medium, and small classification search items is added to registered document data. 6 is a flowchart showing a subroutine for performing correction, deletion, and deletion. For example, when selecting the classification addition / correction / deletion process of the improvement proposal document, first, the document to be processed is searched by the above-mentioned search process (step 1). It should be noted that also when selecting a classification addition / correction / deletion process for another type of document, the same process is performed except that the title of the display screen is different. When the search items are determined in the search process, the technical improvement search result list screen (classification correction) shown in FIG. 28 is displayed (step 2). On the search result list screen (category correction), a display window indicating whether or not a hierarchical search has been performed, a display window indicating the registration processing occurrence period of the search target document, and a display window indicating the number of registrations of document data matching the search items are formed. Is
In addition, a window is formed in which the registration occurrence date, large, medium, small classification search item name, product name, equipment name, and keyword in the search items of each searched document are displayed in one line. Each search item displayed in the one line can be scrolled within the window. From the search results displayed in the window, a series of search items corresponding to the document to be processed is selected (step 3). This selection can be performed by clicking with the mouse 6 on the selection target among the search item series displayed in the one line. Next, it is determined whether or not the document is confirmed (step 4). This document confirmation can be performed by clicking the document confirmation display with the mouse 6. Upon confirmation of the document, the page search screen is displayed (step 5). On the page search screen, it is confirmed whether the image data of the document is the one to be processed (step 6). If there is no doubt that the image data of the document is to be processed, a confirmation process is performed (step 7). By the confirmation processing, the search result list screen (classification correction) is displayed again (step 8). After the document confirmation, or when the document confirmation is not performed, classification addition / correction / deletion processing is executed (step 9). After that, the document data to be processed stored in the host computer 2 is updated (step 10). Next, it is judged whether or not the process is repeated (step 11), and when it is repeated, the process returns to step 2. If the process is not repeated, or if the displayed document is not the one to be processed in step 6, the cancel process is performed (step 12) to return to the process menu of FIG. Further, the cancellation process can be performed at any time.

FIG. 27 is a flow chart showing a subroutine for executing the classification addition / correction / deletion process of step 9 in the flow chart of FIG. First, a process of adding, modifying, or deleting a series of large, medium, or small classification search items is selected (step 1). This selection is made by clicking "Add category" on the search result list screen (category correction).
Any one of “classification correction” and “classification deletion” displays can be selected by clicking with the mouse 6. Next, it is determined whether the selected process is addition, correction, or deletion (step 2). If the selection process is additional, the blank registration item data can be input on the search result list screen (classification correction) (step 3). That is, the registrant's identification code and name, the date of registration processing, office, department, equipment area, large, medium and small classification search items, equipment name, product name code and name, and keywords can be entered. To be done. The office, department, equipment area, large, medium, small classification search item, product name, and equipment name code and name can be entered using the keyboard 5, and the already registered master file can be read and entered. It is also possible to read from the master file by clicking the arrow display corresponding to each item on the screen with the mouse 6 for the establishment, department, equipment area, large, medium and small classification search items, The product name and the equipment name can be displayed by clicking with the mouse 6 the dictionary display and the question mark display for each item on the screen.
Furthermore, it is possible to input whether the series of search items to be added is to be aggregated or not to be aggregated for statistical data. For this input, click the arrow mark corresponding to the item on the screen with the mouse 6. The display as to whether or not the data is to be counted can be read from the storage devices of the terminal computers 4a and 4b. Then, the confirmation process is performed (step 4) to complete the classification addition process. If the selection process is modification, search result list screen (classification modification)
In the blank registration items, the registrant's identification code and name, registration processing date, establishment, department, equipment area, large, middle, small classification search item, equipment name, product name code The name and keyword are displayed (step 5), and the data can be modified (step 6). The office, department, equipment area, large, medium, small classification search item, product name, and equipment name code and name can be corrected by inputting them with the keyboard 5, and, similarly to the above, already registered in the master file. It can also be corrected by reading and inputting things. Further, it is possible to correct whether the target search item series is to be aggregated or excluded from the statistical data. Then, the confirmation process is performed (step 7) to complete the execution of the classification correction process. If the selection process is deletion, the registration code and name of the registrant, the registration process occurrence date, in the blank registration item on the search result list screen (classification correction),
Offices, departments, equipment areas, large, medium, small classification search items,
The equipment name, the code and name of the product name, the keyword, and whether the target search item series is to be aggregated or not to be aggregated for the statistical data are displayed (step 8). Then, the confirmation process is performed (step 9) to complete the execution of the classification deletion process. By executing the cancel process at any time of the above subroutine, it is possible to return to the process menu of FIG.

29 to 33, in the processing menu, a statistical material output process corresponding to any type of document is selected, the number of document data stored corresponding to the search item is totaled, and 7 is a flowchart showing a subroutine for outputting the totalization result to the printer 3. In this embodiment, four totaling conditions can be set, and each totaling condition is composed of search items. For example, when the statistical material output process of the improvement proposal document is selected, first, FIG.
The technical improvement statistical material output screen shown in 4 is displayed (step 1). When the statistical material output process of another type of document is selected, the same search screen is displayed except that the title is different. Next, the generation period of the document to be totaled can be input (step 2). Input of this generation period is mandatory, and if it is not input, the totaled result will not be output. Next, input confirmation for that period is performed (step 3). The determination of the input confirmation is made based on whether or not the mouse 6 or the keyboard 5 for inputting an item other than the period is clicked. After confirming the input of the period, it is selected whether to output the totalized result by month, year, or year (step 4). In the present embodiment, it is possible to select any one of the blanks corresponding to each display of the month, the year and the year on the screen by clicking with the mouse 6. Next, the totaling condition number is input (step 5). This tabulation condition number corresponds to the number of tabulation conditions to be set from now on. In the present embodiment, four tabulation conditions can be set, and condition 1, condition 2, condition 3, and condition 4 at the bottom of the screen are set. Either mouse 6
You can input by clicking. If any of Condition 1, Condition 2, Condition 3, and Condition 4 at the bottom of the screen is not clicked, 1 is automatically input as the condition number at the time of the first input, and the condition number will be different in step 40 described later. When passing through the routine for setting conditions, the condition number corresponding to that time is automatically input. Next, the counting method of the total number of cases is selected (step 6). That is, when a plurality of series of search item sequences are associated with one document data, the one document data is aggregated only when it corresponds to the search items included in the search item sequence that is the aggregation target. It is possible to switch the mode of whether to be a target or to be a counting target regardless of which search item series is included in the search items. In the present embodiment, it is possible to select by clicking with the mouse 6 a blank in front of either the number of classified items (all items) display or only the totaling target display on that screen. Next, it is determined whether another aggregation condition is set (step 7). If another aggregation condition is set, the process returns to step 5. If another tabulation condition is not set, it is determined whether or not the search items constituting the currently set condition are confirmed (step 8).
The confirmation can be performed by clicking the confirmation display with the mouse 6. If not confirmed, the code and name of the business office where the chemical plant targeted for improvement proposal by the statistical target document is located, the code and name of the department to which the chemical plant belongs,
The code and name of the equipment area of the chemical plant, and the identification code and name of the registrant of the document can be input as bibliographic conditions (step 9). These bibliographical conditions can be entered using the keyboard 5, and the codes and names of the business offices, departments, and equipment areas can be read out by entering those already registered in the master file. This can be done by clicking the arrow display corresponding to each item with the mouse 6. Note that these bibliographic conditions do not necessarily have to be input. Next, it is determined whether another aggregation condition is set (step 10). If another aggregation condition is set, the process returns to step 5. If another aggregation condition is not set, it is determined whether or not the search items constituting the currently set condition have been confirmed (step 11). The confirmation can be performed by clicking the confirmation display with the mouse 6. If not decided, it is selected whether or not to perform a hierarchical search as a search method of the document to be totaled (step 12). The selection can be performed by clicking with the mouse 6 on any blank before the display of whether to perform hierarchical search or not. next,
When performing a hierarchical search, the code and name of the large classification search item can be input as large classification data as in the above search process (step 13), and the input of the large classification data is confirmed (step 14). Upon confirmation of the input of the large classification data, the number of documents that match the large classification data and have been registered and generated in the above period and that match the bibliographic conditions are displayed on the screen (step 15). The terminal computer 4a, 4a which reads out the data of the medium classification search item hierarchically associated with the large classification search item from the large / medium / small classification correspondence master file and performs the processing.
It is stored in the storage device of b (step 16). Next, it is determined whether another aggregation condition is set (step 1
7). If another aggregation condition is set, the process returns to step 5. If another tabulation condition is not set, it is determined whether or not the search items constituting the currently set condition are confirmed (step 18). When the search item is not confirmed, the code and name of the middle classification search item can be input as the middle classification data as in the above search process (step 19), and the input confirmation of the middle classification data is performed (step 20). By the input confirmation, the number of documents that match the middle classification data and that have been registered and generated in the above period and that match the bibliographic conditions and the large classification data are displayed on the screen (step 21). , The data of the small category search items hierarchically associated with the medium category search items are read from the large / medium / small category corresponding master file and stored in the storage devices of the terminal computers 4a, 4b that are performing the processing (step 22). ). Next, it is determined whether another aggregation condition is set (step 23). If another aggregation condition is set, the process returns to step 5. If you do not set another aggregation condition,
It is determined whether or not the search items constituting the condition currently set are confirmed (step 24). If the search item is not confirmed, the code and name of the small classification search item can be input as the middle classification data as in the above search process (step 2).
5) The input is confirmed (step 26). Upon confirmation of the input, the number of documents matching the small classification data and registered and generated in the above period, which match the bibliographic conditions, the large classification data, and the middle classification are displayed on the screen ( Step 27). Next, it is determined whether another aggregation condition is set (step 28). If another aggregation condition is set, the process returns to step 5. If another tabulation condition is not set, it is determined whether or not the search items constituting the currently set condition are confirmed (step 29). If the search item is not fixed, the code and name of the product name and the code and name of the equipment name can be input as non-hierarchical conditions as in the above search process (step 30), and the input confirmation is performed (step 31). , By this input confirmation, the number of documents that meet the non-hierarchical condition and that have been registered and generated in the above period, and that match the above bibliographic condition and the large, medium and small classification data are displayed on the screen. (Step 3
2). Next, it is determined whether another aggregation condition is set (step 33). If another aggregation condition is set, the process returns to step 5. If another tabulation condition is not set, it is determined whether or not the search items constituting the currently set condition are confirmed (step 34). If the search item is not confirmed, the process returns to step 5 and steps 5 to 34 are repeated. When it is determined that the hierarchical search is not performed in step 12, the large, medium and small classification data, the product name code and name, and the equipment name code and name can be input as non-hierarchical conditions, as in the search process. (Step 3
5) The input is confirmed (step 36). By this input confirmation, the number of documents that meet the non-hierarchical condition and are registered and generated in the above period is displayed on the screen (step 37). Next, it is determined whether another aggregation condition is set (step 38). If another aggregation condition is set, the process returns to step 5. If another tabulation condition is not set, it is determined whether or not the search items constituting the currently set condition are confirmed (step 39). If the search item is not confirmed, the process returns to step 5, and steps 5 to 3
Repeat step 9. Steps 8, 11, 18, 24, 29,
When the search item is confirmed in 34 or 39, the message "Are you sure you want to enter other conditions?" And "Yes", "No" and "Cancel" appear on the screen and ask whether you want to set another condition. Judge (step 40). If "Yes" is clicked, 1 is added to the condition number at that time (step 41), it is determined whether or not the condition number is 5 (step 42), and if the condition number is 5, the condition is determined. The number is automatically changed to 1 (step 43) and the process returns to step 5. Here, for example, when the search item of condition number 1 is input first, the input data is displayed on the screen when returning to step 5, and the subsequent steps are to correct or add this data. It becomes the operation to perform. In this statistical material output process, four totaling conditions can be set in the present embodiment, but there are basically two ways of inputting the condition number as described above. That is, one is a method of clicking and inputting any of Condition 1, Condition 2, Condition 3, and Condition 4 at the bottom of the screen. The other is to input and confirm each condition without clicking the condition 1, condition 2, condition 3, and condition 4 at the bottom of the screen, that is, the condition number is determined for each condition. In some cases, it is determined and automatically changes every time another condition is set. Further, as is apparent from the steps of the above flow chart, a condition number input method in which the two methods are mixed is also possible. If you accidentally click "OK" in steps 8, 11, 18, 24, 29, 34 or 39,
Clicking "Cancel" in step 40 returns to step 5. If “No” is clicked in step 40 and another condition is not set, the process proceeds to step 44. In step 44, the start of the generation period of the document to be tabulated is used as the period index, then the tabulation condition number n is set to 1 (step 45), and it is determined whether the tabulated result is to be output by month, year, or year. (Step 46). When outputting by month, the number of pieces of document data that match the logical product of the conditions set in the aggregation condition number n in the relevant month of the period index is aggregated (step 47). In the case of outputting by year, the number of pieces of document data that match the logical product of the conditions set in the aggregation condition number n in the relevant year of the period index is aggregated (step 48). In the case of outputting by year, the number of pieces of document data that match the logical product of the conditions set in the aggregation condition number n is aggregated in the relevant year of the period index (step 49). Next, the aggregation condition number n
Is incremented by 1 (step 50), and it is determined whether the totalization condition number n is larger than the set totalization condition number (step 51). When the counting condition number n is not larger than the set counting condition number, the process returns to step 46. When the counting condition number n is larger than the set counting condition number, the counting result is printed by the printer 3 (step 5).
2). FIG. 35 shows a format in which the totaling result is printed by month. The title, the registration occurrence period of the totaling target document, the item contents of each set totaling condition for each totaling condition number, and the monthly for each totaling condition number The total number of items and the total number are printed. Here, the number of total cases for the same month for each total condition number is printed in one line. When totaling by year and year,
It is the same except that the title and total number of cases will correspond to the year or year. Next, if you want to output by month, add 1 month to the period index, and if you want to output by year or year, add 1 year to the period index (step 5).
3). Next, it is determined whether or not the period index is equal to or less than the end of the generation period of the document to be totaled (step 54). If the end period or less, the process returns to step 45, and if the end period is exceeded, the total number of total cases is printed (step 55). By clicking the cancel display at the bottom of the screen with the mouse 6 at any time point in the above subroutine, the cancel process is performed and the process menu of FIG. 3 can be returned.

The present invention is not limited to the above embodiment. For example, the document data may be text data or composite data of text data and image data.

[0037]

According to the present invention, it is possible to improve the efficiency of the document data search operation in a document filing system capable of hierarchical search, and further to provide statistics based on the document data.

[Brief description of drawings]

FIG. 1 is an explanatory diagram of a configuration of a document filing system according to an embodiment of the present invention.

FIG. 2 is a flowchart of a main routine according to the embodiment of the present invention.

FIG. 3 is a diagram showing a display screen of a processing menu according to the embodiment of the present invention.

FIG. 4 is a flowchart showing a procedure of a master file maintenance process according to the embodiment of the present invention, and a flowchart showing a procedure of a large classification master file maintenance process according to the present invention.

FIG. 5 is a diagram showing a large classification master file update screen according to the embodiment of the present invention.

FIG. 6 is a diagram showing an update screen of a middle classification master file according to the embodiment of the present invention.

FIG. 7 is a diagram showing a small classification master file update screen according to the embodiment of the present invention.

FIG. 8 is a flow chart showing a procedure of maintenance processing of a master file corresponding to large, medium and small classifications according to the embodiment of the present invention.

FIG. 9 is a diagram showing an update screen of a large / medium / small classification-compatible master file according to the embodiment of the present invention.

FIG. 10 is a flowchart showing a procedure for updating a large-medium-small classification master file according to the embodiment of the present invention.

FIG. 11 is a flow chart showing a procedure for updating a master file corresponding to large / medium / small classification according to the embodiment of the present invention.

FIG. 12 is a flowchart showing a procedure for updating a master file corresponding to large, medium, and small classifications according to the embodiment of this invention.

FIG. 13 is a flowchart showing a registration processing procedure according to the embodiment of the present invention.

FIG. 14 is a diagram showing a technology improvement registration screen according to the embodiment of the present invention.

FIG. 15 is a diagram showing a statistical material tabulation flag setting screen according to the embodiment of the present invention.

FIG. 16 is a diagram showing a scanner property screen according to the embodiment of the present invention.

FIG. 17 is a flowchart showing a search processing procedure according to the embodiment of the present invention.

FIG. 18 is a flowchart showing a search processing procedure according to the embodiment of the present invention.

FIG. 19 is a flowchart showing a search processing procedure according to the embodiment of this invention.

FIG. 20 is a flowchart showing a search processing procedure according to the embodiment of the present invention.

FIG. 21 is a diagram showing a technology improvement search screen according to the embodiment of the present invention.

FIG. 22 is a diagram showing a search result list screen according to the embodiment of this invention.

FIG. 23 is a diagram showing a page search screen according to the embodiment of the present invention.

FIG. 24 is a flowchart showing a document deletion processing procedure according to the embodiment of the present invention.

FIG. 25 is a flowchart showing a page addition / correction / deletion processing procedure according to the embodiment of the present invention.

FIG. 26 is a flowchart showing a classification addition / correction / deletion processing procedure according to the embodiment of the present invention.

FIG. 27 is a flowchart showing a classification addition / correction / deletion processing procedure according to the embodiment of the present invention.

FIG. 28 is a diagram showing a search result list screen (classification correction) according to the embodiment of the present invention.

FIG. 29 is a flowchart showing a statistical material output procedure according to the embodiment of the present invention.

FIG. 30 is a flowchart showing a statistical material output procedure according to the embodiment of the present invention.

FIG. 31 is a flowchart showing a statistical material output procedure according to the embodiment of the present invention.

FIG. 32 is a flowchart showing a statistical material output procedure according to the embodiment of the present invention.

FIG. 33 is a flowchart showing a statistical material output procedure according to the embodiment of the present invention.

FIG. 34 is a diagram showing a technical improvement statistical material output screen according to the embodiment of the present invention.

FIG. 35 is a diagram showing an output example of the technical improvement monthly occurrence status of the embodiment of the present invention.

[Explanation of symbols]

 1 Document Filing System 2 Host Computer 3 Printers 4a, 4b Terminal Computer 5 Keyboard 6 Mouse 7 Display Device 8 Image Scanner

Claims (4)

[Claims] 1. A unit for inputting document data, a unit for inputting a search item, a unit for storing document data in association with a search item, and a unit for storing search items classified into a plurality of layers. In a document filing system provided with a means for storing a correspondence relationship between a search item in a higher hierarchy and a search item in a lower hierarchy, and a means for reading out the one corresponding to the input search item from the stored document data, A document filing system capable of associating a plurality of search item series including a plurality of search items hierarchically associated with each document data. 2. From the stored lower level search items,
2. The document filing system according to claim 1, wherein the document filing system can be switched to a mode in which any one can be read out regardless of the inputted search item in the higher hierarchy. 3. A means for totaling the number of pieces of document data stored corresponding to a search item, wherein when one document data is associated with a plurality of series of search item series, the plurality of series of searches are performed. It is possible to select any item from the item series as the aggregation target, and the one document data is included in the aggregation target only when it corresponds to the search item included in the selected search item sequence. The document filing system according to claim 1 or 2, which is capable. 4. When a plurality of series of search item series are associated with one document data, even when the one document data corresponds to a search item included in any of the search item series. The document filing system according to claim 3, wherein the mode can be switched to a mode that can be a target of the aggregation.