JPS6225373A - Voucher circulation route automatic designation method - Google Patents

Abstract

(57) [Summary] This bulletin contains application data before electronic filing, so abstract data is not recorded.

Description

[Detailed Description of the Invention] [Field of Application of the Invention] The present invention provides
Relating to an automatic document circulation route designation method suitable for improving the document circulation speed and flexibility of the circulation route in a document system such as an electronic document system that digitizes document processing in the form of approval that requires approval of Å or more. .

[Background of the invention]

In slip systems such as conventional electronic slip systems, it is necessary to input the approval actions of each approver from an approval operation device, but in reality, the approver is not always on the side of the approval operation device during meetings, etc. . For this reason, even if the physical circulation speed of electronic slips, etc. improves, if the circulation stops waiting for approval due to the absence of an approver, the main advantage of digitizing slips, which is the improvement in circulation processing speed, will be lost. It will be severely damaged.

In order to solve this problem, the present invention inputs the fact that the approver is absent from the approval operation device when he or she leaves the seat, and if the approver is absent, searches for an alternative approval line in the storage section, and searches the Automatically specifies a new circulation route and starts circulation.

Regarding the conventional circulation control system for electronic slips, Japanese Patent Application No. 59-018335 discloses a table of circulation routes, but the change of routes in the absence of an approver as in the present invention is not taken into consideration. Further, regarding the approval method, Japanese Patent Application No. 59-121710 and Japanese Patent Application No. 59-152843 can be cited.

[Purpose of the invention]

An object of the present invention is to input in advance the presence/absence information of an approver when circulating a document such as an electronic document and the information of an alternative approver in the event of an absentee person, thereby enabling approval processing in the absence of an approver at the time of inputting a document. To provide an automatic circulation route designation method for a slip that automatically determines the circulation route in order to reduce the amount of waiting time.

[Summary of the invention]

It is technically not difficult to digitize circulation and approval, which are the two major elements of invoice processing, but the operational problem is that the generation of invoices is random in time, and the acceptor is always at the mercy of the approval operation device. Unless you are on hand to monitor the process, you cannot expect prompt processing of the slips.

The present invention enables prompt processing of slips even when an approver is absent.The present invention enables a system such as a circulation control device to store presence/absence data of each approver and data of a substitute approver in the absence. Store it in the memory. At the time of inputting an electronic slip, the contents and the normal circulation route can be determined immediately if they are stored in advance in the memory, so the presence/absence of the approver on the circulation route can be checked, and if the approver is absent, the circulation route can be transferred to an alternate approver. change.

By carrying out the above processing in the circulation control unit, the slip processing proceeds along the circulation route where each approver is least likely to be absent, and is characterized in that the overall processing time can be sped up.

[Embodiments of the invention]

Embodiments of the present invention will be described in detail below with reference to the drawings.

A slip is input using the "electronic slip manual device" (1) in FIG. 1, and its contents are sent to the "circulation control device" (2). 2 performs storage and retrieval of input slip data into the "storage section" 3, and controls overall slip circulation. 3 is used to store slip data being input and circulated, circulation route data for each type of slip, presence/absence data of each approver, data of substitute approvers in absence, etc. Reference numeral 4 denotes an "electronic slip circulation line," and its physical configuration may be either a branch type or a work type as long as it can realize the circulation of slips. The "approval operation device" in No. 5 has the function of transmitting the approval process of the circulated slip to No. 2 by the approver inputting a password (cipher), etc., and the function of transmitting the approval process of the circulated slip to No. It has a function of transmitting presence/absence data to 2.

(2 stores the data in 3) Next, a method of determining a circulation route based on a specific example will be explained with reference to FIG. First, an electronic slip of slip type A is input from 1 and sent to the circulation control device 2. 2 refers to the "Voucher type circulation route table" in 3.

It is understood that this slip is to be circulated and approved in the order of approvers A→B-)C→D. Next, it is checked whether or not these approvers are currently capable of approval operations using the approval operation device by referring to the "approver special order/absence table" in item 3. (From 5 onwards, this table is updated to reflect the current presence/absence status as each approver manually checks their presence/absence.) In the example in Figure 2, approvers B and C
is absent, so refer to the document type circulation table again,
It is understood that the secondary (alternative) approvers are F and G, and it can be seen from the "approver presence/absence table" that both can immediately perform the approval operation. Therefore, approver A-+F
→A circulation route that does not require G-+D approval can be determined.

The present invention is generally applicable to electronic slip systems such as LAN systems, computer network systems, and electronic conference systems.

〔Effect of the invention〕

According to the present invention, in a slip processing system for electronic slips that require one circulation and approval, even when each approver is absent, an alternative approver is selected and the circulation route with the least number of absentees is automatically determined when entering the slip. By explicitly determining or specifying the amount, it is possible to prevent the slip processing speed from slowing down due to waiting for approval.

[Brief explanation of the drawing]

FIG. 1 shows the overall configuration of the present invention. FIG. 2 is a diagram showing a specific example of automatic determination of the circulation route for electronic slips according to the present invention. ■...Electronic slip input device, 2...Circulation control device, 3
...Storage unit, 4.Electronic slip circulation line, 5.Reception u+'1 operating device. Figure 2

Claims (1)

[Claims] In a slip system that includes a slip input device, an information storage device, and an approval operation device, each approver on the circulation route instructs the approval operation device in advance whether or not the approval operation can be executed. 1. A method for automatically specifying a circulation route for a slip, the method comprising a step for placing a document, and a step for shortening a waiting time for approval processing.